How to Transfer Emails to a USB Flash Drive

You may need to save an email from your email client or webmail server to a USB drive for future reference. This process will be a little different depending on which client or webmail you use to send and receive email. However, most programs allow you to save an email as an HTML file or as a Web page file to your USB flash drive. Once saved, you can take your email information with you and view it from any computer.

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Save email to a USB flash drive for access on other computers.

Mail Client

Step

Plug your USB flash drive into a USB port on your computer and launch your mail client software.

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Double-click the email message you want to save to open it in a new window.

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Click “File” and choose “Save As” from the drop-down menu.

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Click “Computer” from the menu on the left and then double-click your USB flash drive from the list of drives on your computer.

Step

Save the email in HTML or text file format.

Webmail

Step

Launch your Web browser and log into your webmail account.

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Click the email you want to save from the list of mail in your mailbox.

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Double-click the email to open it in a new window or click the “New Window” option if available.

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Right-click inside of the new window and choose “Save As” or “Save Page As.”

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Click “Computer” from the menu on the left and then double-click your USB flash drive from the list of drives on your computer.

Step

Save the email as a complete Web page. This will save not just the text but also any images within the email.