How to Update a Meeting in Outlook

By Amy Dombrower

Microsoft Outlook's Calendar feature allows you to schedule and update meetings. When you create a meeting, you have the option to choose who to invite, and Outlook automatically sends a meeting request via email. Likewise, you'll receive an email as each recipient RSVPs to the meeting. Don't fret if you have to make a last-minute change to a meeting. Once you make the update in Outlook, the change will immediately be emailed to all of your requested attendees.

Outlook 2007 or 2010

Step 1

Open Microsoft Outlook. Click the "Calendar" icon in the Navigation Pane to open your calendar.

Step 2

Navigate to your scheduled meeting.

Step 3

Drag the meeting to a different date if needed. Double-click the meeting to open it and make other changes

Step 4

Specify the updates you need to make, such as a change in the time, location or subject of the meeting. If the meeting is part of a series of recurring meetings, click "Open this occurrence" on the Open Recurrence dialog box, then click "OK." Click the "Recurring Meeting Tab," then make the changes you need.

Step 5

Click "Send Update" to save the changes and send the update out to all of your recipients.

Outlook 2003

Step 1

Open Microsoft Outlook. Click the "Calendar" icon in the Navigation Pane.

Step 2

Click the "Day" icon to view the Calendar by day. Browse to the day of your scheduled meeting. If you need to update the meeting to a different time on the same day, click the left move handle of the meeting. Click and drag the meeting to the desired time.

Step 3

Click the " Week" or "Month" icon to view by week or month in order to move the meeting to a different day. Click the meeting, then drag it to a different day. If the day is not visible, drag it to the correct day in the "Date Navigator," which is the small calendar that displays the current month.

Step 4

Double-click the meeting to open it, then change any of the available options, such as the location or subject of the meeting.

Step 5

Click "Send Update" to save the changes and send an update out to all of your recipients.