How to Update a Meeting in Outlook

Microsoft Outlook’s Calendar feature allows you to schedule and update meetings. When you create a meeting, you have the option to choose who to invite, and Outlook automatically sends a meeting request via email. Likewise, you’ll receive an email as each recipient RSVPs to the meeting. Don’t fret if you have to make a last-minute change to a meeting. Once you make the update in Outlook, the change will immediately be emailed to all of your requested attendees.

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Update a meeting request using Outlook's Calendar feature.

Outlook 2007 or 2010

Step

Open Microsoft Outlook. Click the “Calendar” icon in the Navigation Pane to open your calendar.

Step

Navigate to your scheduled meeting.

Step

Drag the meeting to a different date if needed. Double-click the meeting to open it and make other changes

Step

Specify the updates you need to make, such as a change in the time, location or subject of the meeting. If the meeting is part of a series of recurring meetings, click “Open this occurrence" on the Open Recurrence dialog box, then click “OK.” Click the “Recurring Meeting Tab,” then make the changes you need.

Step

Click “Send Update” to save the changes and send the update out to all of your recipients.

Outlook 2003

Step

Open Microsoft Outlook. Click the “Calendar” icon in the Navigation Pane.

Step

Click the “Day” icon to view the Calendar by day. Browse to the day of your scheduled meeting. If you need to update the meeting to a different time on the same day, click the left move handle of the meeting. Click and drag the meeting to the desired time.

Step

Click the “ Week” or “Month” icon to view by week or month in order to move the meeting to a different day. Click the meeting, then drag it to a different day. If the day is not visible, drag it to the correct day in the “Date Navigator,” which is the small calendar that displays the current month.

Step

Double-click the meeting to open it, then change any of the available options, such as the location or subject of the meeting.

Step

Click “Send Update” to save the changes and send an update out to all of your recipients.