How to Use Copy and Paste in Windows

By Ivy Liu

Need to use the copy and paste function in Windows? It’s easy to learn and will save you time from typing in everyday computer tasks. Follow these steps to copy and paste in Windows.

Step 1

Turn on computer and allow it to fully boot/start. Go to the program that contains the text that you want to copy. For example, you can go to a certain Word document or an email that has the information to copy. Open the program or email so you are looking at it on the computer screen.

Step 2

Select the text. Using your mouse, left-click at the beginning of the text to copy. Holding the mouse key down, move the mouse to the end of the text. The selected text will turn black or purple to show which text is selected.

Step 3

Copy the text. There are several ways to copy. Hold CTRL key and press the C key to copy. Or you can go to the top toolbar, and click on “File” then “Copy.” Or you can right-click on the text and click on “Copy” on the submenu.

Step 4

Go to where you want to paste the text. For example, you can go to a new Word document or go to write a new email. Instead of typing the text again, you can paste the text. Click once with your mouse on the area where you want to paste in order to activate the window and location.

Step 5

Paste the text. There are a few ways to paste as well. Hold CTRL key and press the V key to paste. Or you can go to the top toolbar, and click on “File” then “Paste.” Or you can right-click on the text and click on “Paste” on the submenu.

Tips & Warnings

  • First use whichever way is easiest for you to remember or do. Try to practice the different ways a few times daily for efficiency—you’ll save time in retyping. By learning a few ways to copy and paste, later you can use whatever method is convenient.

References & Resources