How to Use Outlook for Two Email Addresses

By Tiesha Whatley

Sometimes we have two email addresses at once. One address may be for business purposes while the other is personal. It becomes a hassle going from one address to another. If only there was a way you can have one application to manage both accounts. Good thing for you, Microsoft Outlook allows you to manage both account in one instance of the program. Both of your email addresses will be listed in Microsoft Outlook and you can send, receive and read email for both email addresses.

Step 1

Open Microsoft Outlook and add one account. Click on "Tools" and then "E-mail Accounts" or "Account Settings" to open the Email Accounts dialog box.

Step 2

Click on "Add a new e-mail account" and then "Next." Continue through the wizard to add the e-mail account. You will need your server settings and login information for the email account. Click "Finish" at the end of the wizard to completely add the email account. You will be back to the "E-mail Accounts" dialog box.

Step 3

Repeat step 2 to add the second email account. Once you are finished, close all the forms and return back to the main window in Outlook. Under the "Mail" tab, notice both of your email accounts. Click on one and then the other to open the inbox for that particular email address.

Step 4

Click "Send and Receive" to search for new mail on the server for both email addresses.