How to Use Outlook Web Access

By Peyton Brookes

Used by businesses and corporations, Microsoft Outlook provides a platform for sending and receiving email, managing contacts and scheduling a calendar. A typical Microsoft Outlook business installation requires an Exchange server. Exchange servers provide messaging management services and allow Outlook a framework for web access. Outlook's desktop version closely resembles the online version, allowing users to quickly become familiar with the online system.

Step 1

Confirm your login information. Contact your company's system administrator to receive the web address details. Open your web browser. Type in the information provided by your system administrator. Hit "Enter" to access the site.

Step 2

Enter your login credentials. In the security section, select "This is a public or shared computer" if you are using a public computer. Select "This is a private computer" if you are using a private computer. Type your username in the "Domain\Username" box. Type your existing password into the "Password" box. Click the "Log on" button.

Step 3

Review the application. Once you have successfully logged in to the online system, get familiar with the interface. Outlook Web Access closely resembles the desktop version of Outlook.

Step 4

Send an email. Click "Mail" in the left-bottom navigation area. In your message pane, find and click the "New" icon. Type in the recipient's email address. Type in the subject of your email. Compose your message. Review your message for accuracy and click the "Send" button.

Step 5

Add an appointment to your calendar. Click "Calendar" in the left-bottom navigation area. In your calendar pane, find and click the "New" icon. Enter a subject and location for your meeting in the "Untitled Appointment" window. Select a start and end time and date. If you would like a reminder, click the check box and select the time frame.

Step 6

Create and manage contacts. Click "Contacts" in the left-bottom navigation area. In your contacts pane, find and click the "New" icon. In the create contact form, enter the pertinent information including the name, telephone and fax numbers, email address and mailing address. Click "Save and Close" to save your changes.

Step 7

Manage your tasks. Click "Tasks" in the left-bottom navigation area. In your tasks pane, find and click the "Type a new task" field to add a new task. Enter the due date using the drop-down calendar next to the field and hit "Enter" on your keyboard to save the changes.