How to View a Shared Calendar on Outlook 2007

By Amy Dombrower

Using a Microsoft Outlook 2007 account, you can share and view other people’s calendars. To view shared calendars, you must have Microsoft Exchange, a collaborative-communications system used mostly by organizations and businesses. Once you view a shared calendar for the first time, you will have access to it from your Outlook account.

Things You'll Need

  • Computer with Microsoft Outlook 2007
  • Microsoft Exchange server

Step 1

Open your Microsoft Outlook 2007 account.

Step 2

In “Calendar”, go to your “Navigation Pane” and click “Open a Shared Calendar”.

Step 3

Type the name of the person whose calendar you want to access in the “Name” box. You can also click “Name” to bring up your address book. Click “OK". The shared calendar appears next to any other calendar that you are already viewing.

Tips & Warnings

  • The other user must grant permission to view their default Exchange calendar. If they have not, Outlook will prompt you to create a sharing request. If you click “Yes”, an email message will pop up that sends a message requesting the person share his calendar with you.
  • After you access a shared calendar for the first time, Outlook adds it directly to your “Navigation Pane.”