The Outlook 2010 Calendar Features

By Matthew Chorlton

The Microsoft Office Outlook 2010 application is a suite of software tools that allow you to send and receive email, organize contacts and tasks, and manage calendar entries. In particular, the Outlook 2010 Calendar lets you create a schedule that includes date and time, notes, and hyperlinks to external websites that may be relevant to the schedule. A good understanding of the Outlook 2010 Calendar is important. Otherwise, you won't be able to use all of its features properly.

Create Appointments

The Appointments feature lets you create and manage appointments in a schedule. From within Outlook 2010 Calendar, click the "New Appointment" button. You are presented with a screen that lets you input the date and time of the appointment, the location and any attendees who may join you. Once you have entered the details of the appointment, click "Save & Close" to save them to the calendar.

View the Calendar

You can view the calendar by the day, week, month or year. By clicking "View" from within Outlook 2010 Calendar, these views can be selected. You can also display only calendar entries that are upcoming, rendering all past calendar entries invisible.

Share the Calendar

You can share your Outlook 2010 Calendar with other people. This is useful when you want colleagues or your manager to see when you are on vacation, or you want a family member to remember an appointment with a doctor or dentist. To share the calendar, click the "Share Calendar" button on the menu, and then simply add the email address of the person with whom you wish to share your calendar.

Create Multiple Calendars

Sometimes it is useful to have more than one calendar within Outlook 2010. For example, you may wish to have a work calendar and a personal calendar. To use this feature, right-click the "My Calendar" portion of the screen and select "New Calendar." Type a name for your new calendar, and click "OK."