How Do I Insert a Word Document Into a PowerPoint Presentation?

By inserting a Microsoft Word document into your PowerPoint presentation, you can include large amounts of information without using dozens of separate slides. If you choose to link to the document instead of embedding it, changes to the document are automatically reflected in PowerPoint. Alternatively, you can insert only a part of the document into the presentation.

Inserting an Entire Word Document

Step

Open the presentation in PowerPoint or create a new one. Select the slide from the left pane and then switch to the Insert tab.

Select a slide and switch to the Insert tab.
credit: Image courtesy of Microsoft
Open the Insert Object dialog and select the Word document.
credit: Image courtesy of Microsoft

Step

Click the Object button in the Text group to display the Insert Object dialog. Click the Create from file radio button and then click the Browse button and select the Word document using the file browser.

Link to the document and display it as an icon.
credit: Image courtesy of Microsoft

Step

Check the Link box if you want to link to the document instead of embedding it. If you edit a linked Word document, the changes are inserted in PowerPoint automatically.

Step

Optionally, check the Display as icon box to display the object as an icon instead of displaying the first page of the document on the slide.

Step

Click OK to embed -- or link to -- the Word document and then save the changes by pressing Ctrl-S.

Inserting a Portion of the Word Document

You can insert only a portion of the Word document into PowerPoint by using the Paste Special option.

Step

Select the section you want to copy from Word and press Ctrl-C to copy it to the clipboard. In PowerPoint, click the arrow below Paste in the Clipboard group on the Home tab and select Paste Special.

Open the Paste Special dialog.
credit: Image courtesy of Microsoft
Paste the data from the clipboard as an object.
credit: Image courtesy of Microsoft

Step

Select Microsoft Word Document Object from the Paste As box to paste the data from the clipboard into a new object on the slide. If you want to create a link to the Word document, click the Paste Link radio button. Click OK to create the Word document object.