How Do I Send a PowerPoint Slide Through Email?

By David Weedmark

PowerPoint 2013 offers many ways to share your presentations. You can post your files to social media or generate share links that give others the ability to view or edit your files. You can also attach your PowerPoint file to an email directly within the app.

PowerPoint Email Attachments

Step 1

Launch PowerPoint and open the presentation you want to share. Make any edits needed. For example, if you want to share only one or two slides, Ctrl-click those you don't want, right-click one of them and select "Delete Slides." Save the altered presentation as a new file by clicking the "File" menu and selecting "Save As." When you're sending a file as an attachment, it doesn't matter where you save it, either on your computer or in your OneDrive folder.

Step 2

Click the "File" menu, select "Share" and then "Email." To send the file to others as an email attachment, click "Send as Attachment." Your default email application opens, such as Outlook, with the file already included as an attachment.

Step 3

Select the PDF or XPS options if your recipients don't have PowerPoint. PDF files require a PDF reader, while XPS files can be viewed in any Web browser. Both of these file formats preserve the presentation's layout, but are not easily editable. Your email application opens with the file already created and attached to a new message.

Step 4

Type the name of the recipient, a subject line and add any message you want to include, just as you would any email message. Note that the file size is listed beside the attachment's name. Click the "Send" button.

PowerPoint Share Links

Step 1

Click the “File” menu and select “Share,” just as you would to send the presentation as an email attachment. Select “Invite People.” If your file isn’t already saved in your OneDrive folder, click the “Save to Cloud” icon that displays. As an alternative, you can also select “Email” and then click “Send a Link” to share the link to your OneDrive file.

Step 2

Type an email address, or the name of someone in your Outlook contact list. You can send the link to as many people as you wish. Type a message to go along with the link in the second, larger text field.

Step 3

Click the “Can Edit” menu on the right and select “Can View” if you want to prevent the person from modifying your file. You can also specify that the person must sign in to his Microsoft account before he can open the file. Click the “Share” button. The link to your file is sent to everyone you specified.

Tips & Warnings

  • To share PowerPoint files without email, select the "Get a Sharing Link" option under the Share menu. This gives you two possible links to choose, one of which can be edited and the other only viewed.
  • If you've connected your Microsoft account to a social media platform like Facebook, you can share PowerPoint files using that platform by using the "Post to Social Networks" sharing option.
  • If you have a Microsoft PowerPoint Professional Plus account, you can publish the presentation online or through your company's SharePoint site.
  • Most email platforms can accommodate messages as large as 25MB, including, Gmail and Yahoo Mail.