How to Compress Pictures in a Word Document

By Kefa Olang

Microsoft Word enables you to add images of all sizes and resolutions to your document. You can also compress very large files so that they can fit well in your document. Compressing images in Microsoft Word allows you to reduce the color format of your images to make them smaller. This is helpful if your image is increasing the overall size of your Microsoft Word document.

Compressing a Picture using Microsoft Office

Step 1

Launch your Microsoft Word document.

Step 2

Scroll through the document and click the picture you want to compress. Click "Picture Tools" in the "Format" tab. Click "Compress Pictures" in the adjust group.

Step 3

Select the "Apply to selected pictures only" check-box to compress the selected picture and not all the pictures in the document.

Step 4

Click "Options" and click the "Automatically perform basic compression on save" check-box under "Compression options."

Step 5

Click the "File" menu and click "Save" to complete the image compression.

Compressing a Picture using Microsoft Office Picture Manager

Step 1

Launch Microsoft Office Picture Manager. Microsoft Office Picture Manager enables you to compress images for Microsoft Office applications such as Word, Excel and PowerPoint.

Step 2

Click the "Picture" menu and click "Compress Pictures." Click "Documents" under "Compress for" and select the picture you want to compress.

Step 3

Click "OK" to compress the image for your Microsoft Word document.