How to Compress Pictures in a Word Document

Microsoft Word enables you to add images of all sizes and resolutions to your document. You can also compress very large files so that they can fit well in your document. Compressing images in Microsoft Word allows you to reduce the color format of your images to make them smaller. This is helpful if your image is increasing the overall size of your Microsoft Word document.

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Compressing a Picture using Microsoft Office

Step

Launch your Microsoft Word document.

Step

Scroll through the document and click the picture you want to compress. Click "Picture Tools" in the "Format" tab. Click "Compress Pictures" in the adjust group.

Step

Select the "Apply to selected pictures only" check-box to compress the selected picture and not all the pictures in the document.

Step

Click "Options" and click the "Automatically perform basic compression on save" check-box under "Compression options."

Step

Click the "File" menu and click "Save" to complete the image compression.

Compressing a Picture using Microsoft Office Picture Manager

Step

Launch Microsoft Office Picture Manager. Microsoft Office Picture Manager enables you to compress images for Microsoft Office applications such as Word, Excel and PowerPoint.

Step

Click the "Picture" menu and click "Compress Pictures." Click "Documents" under "Compress for" and select the picture you want to compress.

Step

Click "OK" to compress the image for your Microsoft Word document.