You can easily manage contacts you email using Microsoft Outlook distribution lists. If you regularly send emails to a specific group of people, you can save the time of adding each individual recipient to every message by creating a distribution list of contacts. When you send an email to the distribution list, every member of the list will receive the message. Distribution lists can be created in just a few steps using your already-existing contact list within your Outlook address book.
Launch your Microsoft Outlook application. Double-click the "Outlook" icon on your desktop or navigate to your "Start" menu, click "Programs," then locate and click your "Microsoft Outlook" program listing.
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Click "File" to expand your Outlook File menu. Locate and click "New…" followed by "Distribution List" to access the "Distribution List" dialog box. Enter a name for your distribution list in the empty input field provided.
Click "Select Members" to launch the "Select Members" dialog box. Click the specific address book where the contacts you want to add are located. If you are using Outlook 2003, click the "Show Names" dropdown menu to select the address book.
Select the name of the contact you want to add to your distribution list. Click the "Members" button to add the contact. Repeat this process for each contact you want to add to your distribution list.
Click the "Address Book" dropdown menu to change address books. You would do this if you have contacts in multiple address books that you wish to add to the contact list. Add the contacts from the additional address books in the same manner as before.
Click "OK" once you have added all the names you want in the list. Click the "Close and Save" button to save the distribution list for use.