How to Create a Specification Sheet

Techwalla may earn compensation through affiliate links in this story.
Create an organized and easy-to-read specification sheet for your product.

A specification sheet, or data sheet, describes the technical aspects of a project. Specification sheets are very detailed lists, useful both to inform end consumers, and also to close sales with potential clients. Specification sheets allow consumers to compare a product with competition in an equal manner. Creating a specification sheet can be tedious; however, it is essential to the project, and can be done with word processing software.

Advertisement

Step 1

Launch Microsoft Word and open a new document. Select "File," "Save As..." and save the file as "New Spec Sheet."

Video of the Day

Step 2

Write down all technical specifications you can think of for your product. For example, if you are selling a new line of laptops, you would write specifics about all hardware and software that is specifically related to this product, including the hard drive, processor, battery and operating system.

Advertisement

Step 3

Organize your specifications into groups. Using the computer example, under the "Power" section, you could include battery life, charger voltage and number of batteries included. These groups help a consumer better understand your specifications.

Step 4

Select "Insert" and "Table" to organize your specification sheet into columns and rows. Create two columns, one for a description of the specification, and one for the technical detail about the product. Allow enough rows for number of specifications that are included.

Advertisement

Advertisement

Step 5

Use the "Highlighting" button to highlight rows that denote headers. Headers are the description, not the technical specification itself. For example, "Power" would be a header that is highlighted, and "12 volts" would be a technical description that is not. This helps organize your specification sheet and make it easier to read.

Step 6

Select "File" and "Save" to save the completed specification sheet.

Advertisement

Advertisement