How to Group Picture & Text in MS Word

By Rochelle Connery

Working with pictures, graphics and text simultaneously in Microsoft Word can result in accidentally rearranged margins and sizing. If this happened to you, you might find yourself spending several minutes attempting to fix it before dumping the project and starting a fresh one. You can prevent this by using grouping commands in Microsoft Word to keep your arrangement and move everything all at once without changing the order or format of your graphics and text.

Step 1

Open your document in Microsoft Word. If you need a new document, select "File," "New," "Blank Document" and "Create."

Step 2

Insert a picture or shape by clicking the "Insert" tab at the top and making an image selection.

Step 3

Insert text by clicking "Insert" and "Text Box" from the top menu, then typing new text into the text box.

Step 4

Insert a new drawing canvas by selecting "Insert," "Shapes," "New Drawing Canvas" and resizing it to fit your objects using the sizing tabs.

Step 5

Cut and paste your picture and text box or boxes, one by one, into the new drawing canvas. Select the items you want to group by clicking and holding the "Ctrl" key. Right-click in the canvas and select "Grouping" and "Group."

Step 6

Drag and drop your new group outside the boundaries of the drawing canvas. They can now be moved simultaneously anywhere on the document.

Step 7

Select the drawing canvas and delete it, as you don't need it to hold the picture and text grouping. Save your work.

Tips & Warnings

  • You can ungroup these items at any time if you no longer want to edit or move them all at once. To do this, right-click on one of the items in any given group and select "Grouping" and "Ungroup" to unlink them. These objects are now independent and can be grouped with other objects using the steps above.