How to Insert a Checkbox in Outlook

By Tiffany Norquest

When an email to multiple recipients asks a question or requests an opinion, it is easy to lose track of responses. Microsoft Outlook eliminates this hassle with a practical tool called voting buttons.This feature polls message recipients and reports their votes directly to your inbox. You cannot insert a checkbox into the body of the message, but enabling the voting buttons creates a drop-down menu where individuals are prompted to select their answer upon reading the email.

Things You'll Need

  • Microsoft Outlook 2007 or later

Step 1

Open Outlook and click "New." A blank email appears.

Step 2

Address the email and type your question.

Step 3

Click on the "Options" tab along the top of the page.

Step 4

Click "Use Voting Buttons." Select your choice from the drop-down menu or click "Custom" to write your own answers. Click "Send" when finished. The voting buttons will not appear in the body of the message. They will appear only to the recipients.

Step 5

Verify that the voting buttons were sent correctly. Click on the "Sent Items" folder and open the message. Click "Vote" in the top left corner of the message to reveal the selected answer choices.

Step 6

Track voting responses. Click on the "Sent Items" folder and open the message containing the voting buttons. Click the "Message" tab along the top of the email, then click "Tracking." The "Tracking" button will not appear until at least one recipient has voted.