How to Make Rows & Columns in Word Documents

By Filonia LeChat

The default scenario for typing into a Microsoft Word document is one big block of text, running from the left side of the page until word wrap hits it on the right side. While this may be the default, it's not the only way to arrange a Word document. Add rows and columns through Word's table maker option and column design feature, breaking up the text into more readable chunks, or using these design elements to signify lists and other groups of information.

Step 1

Open Microsoft Word. Click the "Page Layout" tab at the top of the work area.

Step 2

Click the "Columns" button. Click one of the options from the drop-down menu, such as "Three." Note that nothing on the Word working page appears to change since there is no text yet, but the small ruler at the top of the work area is broken into three sections.

Step 3

Type text onto the Word document and notice how text begins to wrap in the first column on the page and, after typing to the bottom of the page, wraps up into the second column and so on.

Step 4

Remove columns by highlighting the text, clicking the "Column" button and selecting "One," which brings you back to the default state.

Step 5

Add rows to the document the same way as adding a regular table. Click the "Insert" tab. Click the "Table" button directly below the tab. Drag the cursor down the first column of blocks in the drop-down menu to determine the number of rows to add to the document, such as "1 x 5" for five rows.

Step 6

Release the cursor and the rows are added. Click into any row and start typing.

Tips & Warnings

  • To add rows and columns both in a table-like format, while using the "Table" insertion button, drag over the rows and columns, such as "3 x 5" that would add a three-column, five-row feature to the document.