How to Put a Word Document Into an Email & Not by Attaching It

When you email a Word document directly from Microsoft Word, it is emailed as an attached document. An attached document is a separate file that prompts you to open or save the file to view its contents. With the increase of viruses, you may be asked to include a Word document in the body of your email. Doing so allows readers to view the contents of your document without Microsoft Word.

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Using Microsoft Outlook

Step

Click the "New" button in Outlook 2007 to compose a message.

Step

Select the "Insert" tab from the ribbon and choose "Attach File." The "Insert File" dialog box opens.

Step

Select the file you want to add.

Step

Expand "Insert" and the bottom-right section of the dialog box. Then choose "Insert as Text."

Using Other Email Programs

Step

Start Word 2007 and open the Word document you want to send.

Step

Press "Ctrl+A" to select the entire document. Then right-click and select "Copy" from the pop-up list.

Step

Minimize Word and open the email program you want to use.

Step

Compose a new message as you would normally, adding the recipient's name in the "To" field and a subject line.

Step

Place your cursor within the message body of your email. Then select "Edit" and "Paste" from the toolbar or press "Ctrl+V" to paste the document directly into the email.