How to Save an Email to Microsoft Word

By Amy Dombrower

Whether you use a web-based email program or have an email platform such as Microsoft Outlook or Novell GroupWise, you can save any email into a Microsoft Word document. GroupWise, a messaging and collaboration software, has a function that allows you to save an email, including the message and any attachments to a Word file. Other programs such as Gmail do not allows for this, but you can manually save emails to Microsoft Word so that you can refer back to them later.

Things You'll Need

  • Email program or software
  • Computer

Step 1

If you are using the GroupWise messaging software, open your email. Click the email you want to save to Microsoft Word. The message will be highlighted. You can select multiple messages by holding down the Shift or Control key.

Step 2

Right-click and select "Save As". A Save dialog box will appear. In the box, you will see the message you selected and any attachments that go along with the email.

Step 3

Highlight the item you want to save. Select "Save to Disk." Double check the item that you are saving under "Save File As." Click "Browse." Select the folder you want to save it in. Click "OK." Click "Save."

Step 4

If you are using a different email client or web-based program, open your email account. Open the message you want to save to Microsoft Word.

Step 5

Highlight the text of the email you want to save. If you want to save all of the text, press "Control + A." Press "Control + C" to copy the text.

Step 6

Open a new document in Microsoft Word. Press "Control + V" to paste the text in the document. Press "Control + S" to save the document.

Step 7

If you want to save an attachment, open the message. If you are using Gmail, for example, find the attachment and click "Download." Save the file as a Microsoft Word document.

Tips & Warnings

  • While you can take simple steps to save an email to Microsoft Word, it's often not necessary. Most email programs have extensive memory and there is plenty of room to keep your emails and attachment stored there. You can archive the messages and search for them later.