How to Set Up Gmail Through Microsoft Outlook

Outlook 2013’s Add Account feature has the settings to add your Gmail account. Enable the Post Office Protocol or Internet Message Access Protocol in your Gmail account before attempting to set up the account in Outlook.

In addition, if you use Google’s Two-Step Verification feature, you also need to create an app password because Outlook doesn’t accept verification codes. If you don’t use Google’s Two-Step Verification, activate your Google account’s Less Secure Apps feature to allow Outlook to access your Gmail account.

Enable POP or IMAP

Step

Click the Settings icon after logging in to your Gmail account and then click Settings from the menu box to open the Settings page.

The Settings menu box has three Display Density options.
credit: Image courtesy of Google.

Step

Select the Forwarding and POP/IMAP tab to open the Forwarding and POP/IMAP section of the Settings page.

There are ten Settings tabs.
credit: Image courtesy of Google.

Step

Click the Enable IMAP radio button in the IMAP Access section. If you prefer to use the POP protocol, click the Enable POP For All Mail radio button or the Enable POP For All Mail That Arrives From Now On radio button in the POP Download section.

The Email Forwarding settings are also located in this section of the Settings page.
credit: Image courtesy of Google.

Step

Click the Save Changes button to save the new protocol setting.

Gmail Account.
credit: Image courtesy of Google.

Generate An App Password

To create an app password that Microsoft Outlook can use to authenticate your Gmail account:

  1. Log in to your Google Account Settings page, select Two-Step Verification in the Signing In section and then select the App-Specific Passwords tab.
  2. Select the Manage Application-Specific Passwords button and then type your account password in the Password box to open the App Passwords page.
  3. Click the Select App drop-down box and choose Other (Custom Name).
  4. Type Outlook in the Generate field and then click Generate.

Your new app password appears in a highlighted yellow box on the Generated App Password page.

An app password is 16 characters long.
credit: Image courtesy of Google

Activate Less Secure Apps Access

Google uses the latest security standards for account access, which are not supported by Microsoft Outlook 2013, as of publication. As a result, you need to activate your Google account's Less Secure Apps feature to allow Outlook to connect to your Gmail account.

To activate the feature, sign to your Google Account Settings page, select Access For Less Secure Apps in the Signing In section and then select the Turn On option.

The page confirms the change by displaying the word Updated.
credit: Image courtesy of Google

Add Your Gmail Account

Step

Launch Outlook and then open the File menu.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Click the Add Account button under Account Information to open the Add Account window.

Click the Account Settings button to access your email account settings.
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Step

Select the Email Account radio button and then enter your name, full Gmail address and password in the relevant fields. Click Next and wait for Outlook to automatically configure your Gmail account.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Click the Finish button after Outlook completes your account configuration.

Click the Add Another Account button to add another email account.
credit: Image courtesy of Microsoft