How to Make a Calendar in PowerPoint

By Kathryn Hatashita-Lee

Keep your dates organized with a Microsoft calendar template for PowerPoint presentations. Access the templates through an open presentation, or a link to the online templates. Formats include a calendar year with a January to December range, or an academic year with an August to July range. Examples of time-saving layouts feature seasonal illustrations or blank placeholders to insert your image files. Style your calendar with the Drawing Tools ribbon and highlight selected dates to grab attention for on-screen displays and printouts.

Step 1

Open a blank PowerPoint presentation, click the "File" tab, click "New" and then type "calendar" in the "Search for Online Templates and Themes" field. Press "Enter" to bring up the calendar thumbnail search. Examples include "2014-2015 Academic Calendar (Aug-Jul)," "2014 Illustrated Seasonal Calendar (Sun-Sat)" and "2014 Photo Calendar (Mon-Sun)" (links in Resources).

Step 2

Click the preferred thumbnail to preview the template and the description. Click "Create" or "Download" to copy this template to a new PowerPoint presentation.

Step 3

Click inside the date or "Click to add text" box to bring up the Drawing Tools ribbon and the Format tab. Enter the text to label birthdays, meetings and appointments, for example. To change the font style, select the text, click the “Home” tab and select the preferred option, such as “Italic,” to update.

Step 4

Style the calendar with options on the Drawing Tools ribbon to emphasize selected dates. For example, click a text box to bring up the Drawing Tools ribbon and then click the "Format" tab. Click the "More" button in the Shapes gallery in the Drawing group to open the chart with sections including Block Arrows, Flowchart and Action Buttons. Select the preferred shape to insert. For example, select a star shape and then click and drag on the calendar to size the star and highlight a birthday.

Step 5

Press "Ctrl-S" to save this presentation. If you want to save this presentation as a template, select "PowerPoint Template (*.potx)" in the Save As Type list on the Save As box and then click "Save."

Tips & Warnings

  • If the PowerPoint ribbon is not displayed, click the “Normal” icon on the lower status bar to display the ribbon tools for editing.
  • The Format tab on the Drawing Tools ribbon includes the Quick Styles chart in the Drawing group that enables you to update a fill color. For example, select the "More" button in the Quick Styles gallery, point over and select "Subtle Effect – Aqua Accent 1" to highlight a range of vacation days.
  • Some templates, such as the 2014 Photo Calendar (Mon-Sat/Sun), include blank placeholders with the Pictures icon to help you insert your image files. Click the "Pictures" icon to open your gallery of files, select a file and then click "Insert" to update the calendar. The Picture Tools ribbon and the Format tab display more editing options, such as Artistic Effects in the Adjust group. The Picture Styles group features a gallery of framing designs to enable you to insert a creative border around the image.
  • The Office program enables you to copy and paste data between files and programs. For example, click a calendar thumbnail in the Slides tab in the side pane, press "Ctrl-C" to copy this slide, click a slide in another open presentation and then press "Ctrl-V" to paste the copied slide in this second presentation.
  • Information in this article applies to Microsoft PowerPoint 2013, Small Office Premium. It may vary slightly or significantly with other versions or products.