How to Make Email Attachments Smaller

Attaching videos, photos or documents are often critical components to the emails you send. Sometimes, however, email clients restrict the file size these attachments can be. To fit the files under the cap, you can compress them without distorting or hampering the quality. The process works similarly for both Windows and Apple operating systems.

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A Zip folder compresses the information stored inside it.

Windows

Step

Create a new Zip folder. Right click on your desktop and select "New, " and then "Compressed (zipped) folder." Name your folder appropriately to what you're about to store inside it.

Step

Drag your attachments into the new Zip folder. The folder will automatically compress each one as you add them to the folder.

Step

Launch your email client.

Step

Compose a new message. Add the newly created Zip folder as an attachment.

Step

Click "Send." Your message, along with your compressed files, will be sent to your intended recipient(s).

Apple

Step

Create a new folder on your desktop. Copy the files you'd like to make smaller into the folder.

Step

Right click on the folder. Select "Compress." A new file titled "Archive.zip" will appear on your desktop. This is the Zip file containing all of your compressed files.

Step

Launch your email client.

Step

Compose a new message. Add the newly created "Archive.zip" folder as an attachment.

Step

Click "Send." Your message, along with your compressed files, will be sent to your intended recipient(s).