By setting up your Ricoh Aficio 3030 to scan to a shared network folder, you can create a central resource for all scanned documents on your company's network. Configuring the scan to folder setting requires some set up on the printer itself and on the host computer. Once configured, anyone with a valid username and password should be able to scan documents to the shared network folder.
Obtaining Device IP Address
Press the "User Tools/Counter" key on the Aficio 3030's operation panel.
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Press "System Settings | Interface Settings | Network | IP Address."
Make a note of the device's IP address, then press "OK" followed by "Exit" and "Exit" once more.
Creating the Shared Folder
Log on to the computer that will be hosting the scanned image folder for the network.
Launch File Explorer and create a new folder in the desired location.
Select the folder and click the "Share" tab.
Click "Share with" and select the name of the company's network, followed by the "Read/Write" indicator. For example, "CompanyNet (Read/Write)."
Enabling NetBIOS Over TCP/IP
Press "Windows-X" to launch the Power User menu and select "Control Panel."
Select "Network and Sharing Center," followed by "Change adapter settings."
Right-click "Ethernet," followed by "Properties" if your network is connected via Ethernet. Otherwise, do the same with the appropriate network adapter if you're using a wireless or other network connection.
Select "Internet Protocol Version 4 (TCP/IPv4)" from the list, and click "Properties."
Click "Advanced" from the "General" tab.
Click the "WINS" tab and click the "Enable NetBIOS over TCP/IP" radio button to select it. Then click "OK" on all windows and close Control Panel.
Configuring Scan to Folder
On your computer, launch your Web browser and enter the Aficio 3030's IP address in the URL address bar.
Log in to Web Image Monitor using the Administrator Mode credentials, if prompted.
Click "Address Book," followed by "Add."
Enter the name, key display, username and password in the appropriate text fields. The username and password should be the username and password for your computer.
Select "SMB" from the protocol drop-down menu in the Folder pane.
Enter the file path for the shared folder, using the host computer's name or IP address as a root. For example, "\host_computer\scans."
Save all changes and log out of Web Image Monitor. Try a few test scans to make sure that everything is configured properly -- if you can access the scans in the shared network folder, then everything is correctly configured.
You'll need to set up an address book entry in Web Image Monitor for each user who needs to scan images to the network folder.
If your Windows account uses a password that expires periodically, you will eventually lose access to the printer when you change passwords. You'll need to switch to a static password to maintain access, or update the printer's information as your password expires.
If the host computer's firewall is set to high security, enabling NetBIOS over TCP/IP may be impossible until either the firewall is disabled, reduced to a lower security level, or an exception for the connection is created.