How to Zip Files in Microsoft Word

By Foye Robinson

A zipped file is used when you want to compress the size of a file. This can be helpful if you need to save the file to a disk with limited space or email a large attachment to a colleague. Microsoft Word documents do not take up a lot of space unless they include several images, charts or objects. Since a zip program is not included in Word, you will need to already have one on your computer. Windows comes with a native zipping utility you can use as well, accessible with a few clicks of the mouse.

Step 1

Go to Word and select "File" and "Open" from the toolbar. The "Open" dialog box will pop up.

Step 2

Navigate to the folder that includes the file or folder you want to zip by selecting one of the icons on the left-hand side or by clicking on the "Look in" dropdown menu.

Step 3

Highlight the file or folder you want to zip, then right click on it.

Step 4

Select the zip program on your computer from the list of choices or select "Send To."

Step 5

Choose to add the file/folder to a zip file or follow the wizard for your program (if you selected to use a zip program). Choose "Compressed Zip" (if you selected the "Send To" option). Your file or folder will be zipped.

Tips & Warnings

  • You cannot zip an open document in Word. You will have to first close the file before you can zip it.