How to Zip Files in Microsoft Word

Zip your Microsoft Word files

A zipped file is used when you want to compress the size of a file. This can be helpful if you need to save the file to a disk with limited space or email a large attachment to a colleague. Microsoft Word documents do not take up a lot of space unless they include several images, charts or objects. Since a zip program is not included in Word, you will need to already have one on your computer. Windows comes with a native zipping utility you can use as well, accessible with a few clicks of the mouse.

Step 1

Go to Word and select "File" and "Open" from the toolbar. The "Open" dialog box will pop up.

Step 2

Navigate to the folder that includes the file or folder you want to zip by selecting one of the icons on the left-hand side or by clicking on the "Look in" dropdown menu.

Step 3

Highlight the file or folder you want to zip, then right click on it.

Step 4

Select the zip program on your computer from the list of choices or select "Send To."

Step 5

Choose to add the file/folder to a zip file or follow the wizard for your program (if you selected to use a zip program). Choose "Compressed Zip" (if you selected the "Send To" option). Your file or folder will be zipped.


You cannot zip an open document in Word. You will have to first close the file before you can zip it.