How Do I Set Up a School Email on an iPhone?

By Andrew Tennyson

Learn how to use the Mail, Contacts, Calendars section of the Settings app on your iPhone to set up and manage a school email account.

Setting up your school email on your mobile device helps to ensure that you have access to important messages whether you're on campus or not. Take advantage of the Mail, Contacts, Calendars section in your iPhone's Settings app to set up a school email. Once you've configured the email for use on your iPhone, you can immediately begin sending and receiving emails using the native Mail app.

Set Up Your Email

Step 1

Open the Settings app on your iPhone and tap Mail, Contacts, Calendars. You may have to scroll down to locate this menu item.

Step 2

Tap Add Account.

Tap Add Account under the Accounts heading.

Step 3

Choose Other.

Select Other as your email account type.

Step 4

Tap Add Mail Account.

Touch Add Mail Account under the Mail heading.

Step 5

Enter your account information.

Enter your school email account information. The information you enter here is specific to your school. Check your school's website or contact its network administrator to obtain this information. To send and receive email from your iPhone, you need your personal school email address, username and associated password, as well as your school's incoming and outgoing mail server information.

Because accessing email from a mobile device is such a common request, most post-secondary educational institutions provide this information online.

For a list of common mail settings you may need to enter depending on your school's email server configuration, visit Apple's Mail Settings You May Need From Your Email Provider page.


If given the option, use IMAP as your account type rather than POP3. IMAP enables you to manage emails from multiple devices while maintaining the original copies on your school's server. Essentially the devices all sync the same content, so what you see in Outlook on your computer, for example, is the same as what you see in webmail or in a third-party mobile email app. This functionality can come in particularly handy for a school email account, which you may want to access through webmail on a computer on campus, while also being able to view and manage all of the same emails on your iPhone. Keep in mind, however, that if you use IMAP and you delete an email on one device it will also be deleted on all other devices connected to the same email account.

Step 6

Tap Next and follow the wizard to provide the request information. On the final screen, your iPhone attempts to verify your settings to ensure you've entered all the required data. If everything checks out, the main Mail screen opens, where your school email now appears under the Accounts heading. Return to the home screen and open the Mail app to begin using your school email.

Customize Email Settings

Once you've set up your school email account, take a moment to customize how it sends and receives messages. Tap Mail, Contacts, Calendars in the Settings app and select your school email under the Accounts heading to change settings, such as how often your iPhone checks for new email on your school's server and how far back to go when storing copies of messages on the device. You might elect, for example, to only store 14 days worth of emails on the device so as not to take up too much space.

Alternative Email Apps

Mail is the default email management app used on iPhones, but it's far from the only available option. If you don't like the Mail app, the App Store on your iPhone has dozens of alternatives for download, many of which are free. While the procedure to set up your school account in one of these apps varies, the information you need to obtain from your school in order to set up your account is the same.