How to Change the Page Order in Word
After you've designed and completed a Microsoft Word document such as a report, proposal or newsletter, a review of the publication may reveal some of the pages are out of order. Unlike sheets of real paper, rearranging on screen isn't as simple as shuffling and resorting. Because Microsoft Word sees text on the screen as an ongoing flow, it doesn't offer pages broken out as in other programs such as its Office partner, Publisher. This doesn't mean you can't change page order in Word; it just takes a little bit of extra effort to get things just right.
Open Microsoft Word. Click the "File" tab at the top-left of the screen. Select "Open." Browse to the Word document with the page order that needs changing and double-click the file. The document opens in a new Word window.
Click the "View" tab at the top of the screen. Select the "Zoom" button in the middle of the ribbon/toolbar below the tab.
Type "25%" or a number small enough to show the majority of the pages of the document on the screen. Click the "OK" button.
Highlight all of the text on the page to move. Press the "Ctrl" and "C" keys on the keyboard.
Click at the end of the page where the new text should follow. Press the "Ctrl" and "Enter" keys to create a page break, adding a new blank page to the document.
Press the "Ctrl" and "V" keys on the keyboard to paste in the copied page. There is now a duplicate page.
Highlight the text on the originally copied page and press the "Delete" key on the keyboard to remove the duplicate from the document. Press the "Delete" key again to remove the blank page and the rest of the pages bump up in the document.
Repeat the "Ctrl" and "C" copy process and the "Ctrl" and "Enter" new-page process to transfer the pages into their new order.
Click the "File" tab, select "Save As," type a new name for the document so as not to overwrite the original order and save the file.
Tips & Warnings
- Copying, pasting and going back to delete the duplicate page can be a hassle. To reduce the number of steps, highlight the text of the page to move, right-click and select "Cut." Add the new page break, right-click the blank page and select "Paste." This eliminates the need to go back and delete the copied page, but you must stay aware that you've copied the page into memory. If you copy anything else before pasting that page, the page will be lost from Word's memory.