How to Configure Printer to Print Cover Page With User's Name

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If your office or workgroup prints many documents, cover pages can help make sorting the documents quicker and more efficient. Cover pages, also known as separator pages, contain useful information regarding a print job, such as the user, name of the document and other data that makes identifying the document and which computer it came from much easier. Configuring Windows 7 to generate cover or separator pages for documents is not difficult and is something most users can accomplish in a couple of minutes.

Create the Separator Page

Step 1

Open Windows Notepad on your computer.

Step 2

Enter the following text in the blank text document window:

$LUser Name $N $T $E ---- $E means end of page

The above code will create a separator page that displays the user name of the person that sent the print job and the time date the job was sent to the printer.

Step 3

Save the text file on your computer.

Configuring the Printer to Print the Cover Page

Step 1

Click "Start" and then "Devices and Printers."

Step 2

Highlight the printer in the list for which you want to configure a cover page. Right-click on the printer icon, then click "Printer Properties" on the pop-up menu.

Step 3

Click the "Advanced" tab in the "Printer Properties" window. Click the "Separator Page" button at the bottom of the window.

Step 4

Click the "Browse" button, then navigate to the separator page file you created in Notepad. Highlight the file, then click the "OK" button.

Step 5

Click the "OK" button in the "Printer Properties" window. Print a test file to verify that the separator page prints before the document prints.