How to Configure Printer to Print Cover Page With User's Name

By Jeff Grundy

If your office or workgroup prints many documents, cover pages can help make sorting the documents quicker and more efficient. Cover pages, also known as separator pages, contain useful information regarding a print job, such as the user, name of the document and other data that makes identifying the document and which computer it came from much easier. Configuring Windows 7 to generate cover or separator pages for documents is not difficult and is something most users can accomplish in a couple of minutes.

Create the Separator Page

Step 1

Open Windows Notepad on your computer.

Step 2

Enter the following text in the blank text document window:$LUser Name $N$T$E ---- $E means end of pageThe above code will create a separator page that displays the user name of the person that sent the print job and the time date the job was sent to the printer.

Step 3

Save the text file on your computer.

Configuring the Printer to Print the Cover Page

Step 1

Click "Start" and then "Devices and Printers."

Step 2

Highlight the printer in the list for which you want to configure a cover page. Right-click on the printer icon, then click "Printer Properties" on the pop-up menu.

Step 3

Click the "Advanced" tab in the "Printer Properties" window. Click the "Separator Page" button at the bottom of the window.

Step 4

Click the "Browse" button, then navigate to the separator page file you created in Notepad. Highlight the file, then click the "OK" button.

Step 5

Click the "OK" button in the "Printer Properties" window. Print a test file to verify that the separator page prints before the document prints.