How to Create a Booklet in Word 2008

A booklet typically consists of 8.5-by-11-inch pieces of paper folded in half with a staple binding in the center and measures 6-by-9 inches when finished. The trick to creating one in Microsoft Word 2008 for Macintosh is organizing the contents of the booklet and the pages in the right order to accommodate the printing process. Because of the fold, the pages will not print sequentially based on page number and require double-sided printing. Unlike the Windows version of Word, Word 2008 does not have a "book fold" option, but you can manually replicate the process with a book dummy and Word's Publishing Layout view.

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Construct a Dummy

Step

Take a number of blank sheets of 8.5-by-11-inch paper that equal half the physical pages in your booklet, hold them together lengthwise and fold in half to simulate the physical booklet. Verify the number of pages is correct.

Step

Note on each page with the pencil, the content you plan to place there, such as "Cover," "Table of Contents" and "Back Cover," then add page numbers to the appropriate pages.

Step

Unfold the papers and lay them out on the floor in the order you had them folded, starting with the cover page facing up. This is your roadmap for creating the booklet in Word. The first page of your Word document will be the cover page, followed by the contents you have marked on the opposite side of that piece of paper.

Type the Booklet in Word

Step

Open the Word program and select "Publishing Layout" from the View menu.

Step

Click the "Master Page" tab in the bottom right of the screen. This allows you to make some universal settings that apply to all pages in the booklet before you add individual page content.

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Select "Page Setup" from the "File" menu and change your page orientation from portrait to landscape (11x8.5 rather than 8.5x 11).

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Select "Document" from the "Format" menu and set your margins to at least .75 inches.

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Click the "View" menu and verify that "Ruler" is checked off, so it's showing on the screen. If it isn't, select "Ruler" to turn it on.

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Click and hold the mouse in the blue area above the vertical ruler on the left side of the screen and drag to the right to pull a vertical guide over to the 5.5 inch mark on the horizontal ruler. This is your center fold.

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Add two more guides at 4.75 and 6.25 inches to serve as your center margin and gutter area for the binding.

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Click the "All Contents" tab in the bottom-right to exit the Master Page.

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Click the "Text Box" command icon at the top of the screen, then click and drag on your page to add blocks of text to the booklet. Use the "Arrow" tool next to the text box command to click and drag the text boxes into different positions as you work.

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Select "New Page" from the "Insert" menu to add more pages to your booklet. Because of the Master Page settings, the center guides will appear on all new pages.

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Select "Picture" from the "Insert" menu to add graphics to your booklet.

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Select "Save" from the "File" menu to save changes as you work.

Print the Booklet

Step

Select "Print" from the "File" menu.

Step

Look in your print dialog box for an option dealing with "Paper Handling." If you have an option for double-sided or duplex printing under handling, check that off and click the "Print" button to send the booklet document to your printer.

Step

Print the odd pages first; if you have no option for double-sided printing, then place the printed pages back in the paper tray with the first page on top facing up and print just the even pages. The printer will use the printed pieces of paper from the top of the tray and you'll have manually produced a double-sided document.