How to Fill Out a Blank Check With a Word Processor

By Ellis Davidson

You can use a standard sheet-fed printer to print out your personal checks. The advantage of this is that your checks will be easy to read, and less likely to be rejected or cashed for the wrong amount due to illegible handwriting. To do this, you will use a word processor to set up a form with text boxes to print on the check in the proper locations for the information you need to fill out.

Things You'll Need

  • Ruler
  • Word processor with text box capability (such as Microsoft Word)

Step 1

Measure the check with the ruler to determine the exact locations of the date, payee, amount, written amount, and memo fields on the check.

Step 2

Create a new word processing document.

Step 3

Place text boxes on the document corresponding to the fields you measured on the check.

Step 4

Save the document.

Step 5

Fill out the text boxes whenever you need to print a check.

Step 6

Line up the check against the paper guides for the next sheet of paper to be fed through the printer.

Step 7

Print the check.

Step 8

Review the check for typographical errors, and sign it.

Tips & Warnings

  • Some trial-and-error is customary when first setting up your text boxes. Print out a few trial checks on plain paper, then hold the paper and a real check up to a light source. You will be able to see through the paper to determine if the text boxes are lined up properly with the check.
  • It is possible to scan in a copy of your signature and place it on the form, so that the check is signed when it comes out of the printer. This is not recommended. It will make it too easy for you to make a mistake and print out a check for the wrong amount; worse, it allows anyone with access to your computer to print out a check without your knowledge, especially if you keep your checkbook in your office.

References & Resources