How to Format Numbers in a Word Table

By Tricia Goss

You can use tables in Microsoft Word to organize, sort and display lists and data of all types. There are several ways that you can incorporate numbers into a Word list. You can format them to create a numbered list, for example, or you can format numbers in a Word table to perform simple calculations. Learning how to use numbers in a table can make your document more useful and informative.

Things You'll Need

  • Word 2003, 2007 or 2010

Create a Numbered List in a Word Table

Step 1

Insert a table onto your Word document. Go to the "Table" menu in Word 2003, point to "Table" and click "Insert Table." Go to the "Insert" tab in Word 2007 or 2010. Click on "Table" and then click "Insert Table." Select the number of rows and columns you want and then click "OK."

Step 2

Select the first column of the table. Click inside the first row in the column and drag the mouse straight down.

Step 3

Click the "Numbering" button on the "Formatting" toolbar in Word 2003 or in the "Paragraph" group of the "Home" tab in Word 2007 or 2010. Word will insert one number per row in the column.

Calculate Numbers in a Word Table

Step 1

Insert a table onto your Word document. Go to the "Table" menu in Word 2003, point to "Table" and click "Insert Table." Go to the "Insert" tab in Word 2007 or 2010. Click on "Table" and then click "Insert Table." Select the number of rows and columns you want and then click "OK."

Step 2

Type the numbers you want to calculate into the table. Click inside the table cell in which you want the result of your calculation to appear.

Step 3

Go to the "Table" menu in Word 2003 and click "Formula." Go to the "Layout" tab of "Table Tools" in Word 2007 or 2010 and click "Formula" in the "Data" group. The "Formula" dialog box will open.

Step 4

Delete the default formula in the "Formula" box and select the type of calculation you want to perform from the "Paste Function" box.

Step 5

Enter the cell references for the cells you want to include in the calculation into the parentheses. Separate each cell with a comma. The top right cell of a table is "a1," the next cell to the right is "a2." The first cell in the second row is "b1." If you wanted to add the first five cells in the first column, your formula would be "=SUM(a1,b1,c1,d1,e1)."

Step 6

Click "OK" to perform the selected calculation.