How to Insert Word Bubbles in Microsoft Word

Pictures may be worth a thousand words, but graphics can also hold a thousand words – or just a few. The iconic word bubble, used to represent a person’s thoughts or commentary on the page, is a simple way to add design to your Microsoft Word documents. Word calls these graphic touches “callouts,” and offers quick insertion options and unlimited formatting for using word bubbles in Word files.

Silhouette of Business People Meeting with Speech Bubbles
Let Microsoft Word readers see what's in the minds of the people on your pages with word bubbles.
credit: Robert Churchill/iStock/Getty Images

Step

Click the “Insert” tab in the ribbon, then click the “Shapes” button and move to the Callouts section.

Step

Click one of the word bubbles, such as Rectangular Callout or Rounded Rectangular Callout. Note that the cursor will change to a plus symbol once selected.

Step

Position the cursor on the Word document and press and hold down the left mouse button. Drag until the word bubble is your preferred size, then release. The bubble appears on the page.

Step

Click a corner or border of the bubble and drag it into your preferred place, such as directly over the top of a person’s head in an image on the page.

Step

Click the bubble to open the Drawing Tools tab at the top of the screen. By default, the word bubble is a medium blue with a dark blue border.

Step

Click the “Shape Fill” menu on the Drawing Tools tab’s ribbon. Click “No Fill” to clear the medium blue for a more traditional white-background.

Step

Click the “Shape Outline” menu and select a different color for the bubble’s border, if desired.

Step

Add text to the bubble by clicking the “Draw Text Box” button on the Drawing Tools tab’s ribbon. Click and drag the mouse inside the word bubble to create a text area, and then release the button when the desired field appears in the document. Start typing to insert text in the word bubble. You can also format the fill and border of the text box as per the previous steps.

Step

Save the Word document if finished or continue to add additional word bubbles as desired.