How to Make Custom Stamps in Microsoft Word

By Tricia Goss

You can use a handheld rubber stamp, an electronic document stamper or even a PDF creation program to endorse or identify a document. What if you could stamp Received, Paid or Approved on a document while viewing it within Microsoft Word? Using the Quick Parts feature in Word 2013, you can create any custom text or image stamp you desire. In addition, you can choose precisely where you want to place the stamp when you are ready to use it.

Step 1

Insert an image from your computer to use as a stamp. This graphic may be a clip art image, your company logo, a photo or a scanned image of a physical stamp. Select the "Insert" tab and choose "Picture" for an image on your computer or "Online Pictures" to use a royalty-free graphic from

Step 2

Create a stamp using WordArt as an alternative option. Select the "Insert" tab, click "WordArt" in the text group and choose the design you wish to use. Type the text for your stamp and add any desired effects from the "Text Effects" menu on the Format tab under Drawing Tools.

Step 3

Click on the image or WordArt object to select it.

Step 4

Select the "Insert" tab. Click "Quick Parts" in the Text group and choose " Save Selection to Quick Part Gallery." The Create New Building Block dialog opens.

Step 5

Enter a name for the stamp. Add a category or description and click "OK."

Step 6

Use the stamp. Select the "Insert" tab and choose "Quick Parts" in the Text group. Right-click the stamp and choose where you want to place the stamp, such as the current document position or the page header.