How to Print Out in PowerPoint With Comments On

By Enrica Jang

Printing PowerPoint presentations with visible comments and mark-up is a special print function. PowerPoint allows you to print clean versions of each slide, with or without notes. You can also print slides that reflect the comments you or other users have inserted into the file. Reasons to do this include wanting to see the mark-up as you perfect the first few drafts of your presentation, or using the mark-up as reference as you present your PowerPoint to an audience.

Things You'll Need

  • Microsoft Office PowerPoint 2003
  • Printer, connected

Step 1

Click "File" and select “Print” in the pull-down menu. A pop-up window entitled “Print” will appear.

Step 2

Click the check box entitled “Print Comments and Ink Markup” at the bottom of the pop-up window.

Step 3

Click “OK.” Your entire presentation will print with comments visible on each page.

Tips & Warnings

  • You can select other print options, such as the number of copies you want to print or whether you wish to print only the current slide rather than the entire presentation.
  • Do not confuse viewer comments and “Notes” in PowerPoint. Comments are for editing purposes. Notes are part of the presentation.
  • Use the "File" menu to access print options rather than the "Print" icon at the top of your screen. The icon will automatically send your presentation to the default printer without offering you printing options.