How to Save PowerPoint As a Smaller PDF File

By Tammy Clevenger

Microsoft PowerPoint is the slideshow presentation authoring application included in the Microsoft Office suite of productivity programs. With PowerPoint, the user is able to create professional slideshows for print or presentation. PowerPoint will also convert PowerPoint (PPT) files to other file formats, such as a Portable Document Format (PDF) file or a Microsoft XPS file. Powerpoint also has the option to minimize the size of the presentation when converted to a PDF file.

Step 1

Open the PowerPoint presentation to save as a PDF file in Microsoft PowerPoint. Click on the .ppt file to open an existing presentation in the PowerPoint application.

Step 2

Click the Microsoft Office button in the upper left corner of the PowerPoint interface.

Step 3

Click the "Save As" option and select the "PDF or XPS" option.

Step 4

Click the "Save as Type" dropdown box and select "PDF."

Step 5

Click the "Minimize Size" option next to the "Optimize For" label.

Step 6

Click the "Open File After Publishing" option to open the PDF in a PDF viewer after converting.

Step 7

Click "OK" and then click "Publish." The PowerPoint presentation is now saved as a PDF and minimized in size.