How to Print Tickets With Microsoft Word

With e-invitations, mobile RSVPs and even entire events being held electronically, printing paper vouchers may seem like a relic, but there are still benefits to having tangible tickets. Raffles, lotteries, and contests are still ideal for ticketing, and you don’t need any special software to create custom coupons of your own. Start with one of Microsoft Word’s ticket templates which are fully customizable to your event or organization’s needs. Word’s print dialog and options give you everything you need to say it’s “just the ticket.”

sample concert ticket with realistic look and date information
Tickets to have and to hold, with Microsoft Word.
credit: Ingram Publishing/Ingram Publishing/Getty Images

Making the Tickets

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Launch Word 2013 and type “tickets” into the search bar. You can enter something more specific, such as "event tickets," "raffle tickets" or "concert tickets," but a less specific search term returns the most results, which you can then customize in the next steps. See Template examples in the Resources section. Review the options and double-click a template. It may take Word a few moments to download the design onto the screen.

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Review the template to see what you’ll need to change. Observe how many ticket replicas are on the template.

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Click into the top-left ticket on the template. Highlight placeholder text, which will vary by template, but may say “YOUR EVENT NAME HERE” or “COMPANY NAME.” Type over the text. To change how the text appears, click the Home tab and use the Font section’s color, font, style and alignment menus.

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Click into any other placeholder text on the same ticket, such as “000” for the ticket number. Type your event or organization’s information.

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Add an image to the ticket by clicking the “Insert” tab. Click the “Pictures” button to insert a custom image of your own, such as a logo or a photo of someone for a fundraiser. Click the “Online Pictures” button to add clip art. If your template has a generic image you want to change, right-click the picture, select “Change Picture” and choose clip art or your own image.

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Highlight everything on the first ticket, including the text and any images. Right-click the highlight and choose “Copy.” Move the cursor to the next ticket and highlight all of its text and any generic images. Right-click and choose “Paste,” copying over your custom ticket information onto the template. If you typed an actual number onto the ticket, you may want to increment this new ticket with a higher number. See the Tips section for a hint on how to auto-increment your tickets.

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Repeat the copy and paste over the additional tickets in the template.

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Change the ticket’s background design by clicking the Design tab. An option is to click the “Page Color” button and select a colored square to give the tickets a colored background. Skip this step if your ticket paper already has a color or background design.

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Save the file.

Printing the Tickets

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Ensure that the printer you want to use is selected. Check the Settings section. In most cases, you’ll use the defaults, including “Print All Pages” and “Print One Sided.”

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Increment the “Copies” box to print multiple pages of tickets. For example, if you need 100 tickets and your template has 10 per page, enter “10” in the Copies box, depending on your printer’s capacity.

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Click the “Print” button.