How to Print Tickets With Microsoft Word
With e-invitations, mobile RSVPs and even entire events being held electronically, printing paper vouchers may seem like a relic, but there are still benefits to having tangible tickets. Raffles, lotteries, and contests are still ideal for ticketing, and you don’t need any special software to create custom coupons of your own. Start with one of Microsoft Word’s ticket templates which are fully customizable to your event or organization’s needs. Word’s print dialog and options give you everything you need to say it’s “just the ticket.”
Making the Tickets
Launch Word 2013 and type “tickets” into the search bar. You can enter something more specific, such as "event tickets," "raffle tickets" or "concert tickets," but a less specific search term returns the most results, which you can then customize in the next steps. See Template examples in the Resources section. Review the options and double-click a template. It may take Word a few moments to download the design onto the screen.
Review the template to see what you’ll need to change. Observe how many ticket replicas are on the template.
Click into the top-left ticket on the template. Highlight placeholder text, which will vary by template, but may say “YOUR EVENT NAME HERE” or “COMPANY NAME.” Type over the text. To change how the text appears, click the Home tab and use the Font section’s color, font, style and alignment menus.
Click into any other placeholder text on the same ticket, such as “000” for the ticket number. Type your event or organization’s information.
Add an image to the ticket by clicking the “Insert” tab. Click the “Pictures” button to insert a custom image of your own, such as a logo or a photo of someone for a fundraiser. Click the “Online Pictures” button to add clip art. If your template has a generic image you want to change, right-click the picture, select “Change Picture” and choose clip art or your own image.
Highlight everything on the first ticket, including the text and any images. Right-click the highlight and choose “Copy.” Move the cursor to the next ticket and highlight all of its text and any generic images. Right-click and choose “Paste,” copying over your custom ticket information onto the template. If you typed an actual number onto the ticket, you may want to increment this new ticket with a higher number. See the Tips section for a hint on how to auto-increment your tickets.
Repeat the copy and paste over the additional tickets in the template.
Change the ticket’s background design by clicking the Design tab. An option is to click the “Page Color” button and select a colored square to give the tickets a colored background. Skip this step if your ticket paper already has a color or background design.
Save the file.
Printing the Tickets
Ensure that the printer you want to use is selected. Check the Settings section. In most cases, you’ll use the defaults, including “Print All Pages” and “Print One Sided.”
Increment the “Copies” box to print multiple pages of tickets. For example, if you need 100 tickets and your template has 10 per page, enter “10” in the Copies box, depending on your printer’s capacity.
Click the “Print” button.
Tips & Warnings
- Keep your printer’s abilities in mind when setting up and printing tickets. For example, if you choose heavier card stock or perforated paper, you’ll be able to stack fewer pages into your tray, and you should therefore print fewer copies of the tickets at a time. You may want to test print a single page as very thick, non-pliable paper may have trouble looping around your ink cartridge.
- To automate the ticket process, take advantage of Word's auto-numbering feature. Instead of typing each ticket number, click the cursor on the first instance of a ticket number. Click the "Insert" tab, then click the "Quick Parts" button in the Text section of the ribbon. Choose "Field" to open the Field window, then scroll to and click "AutoNum" in the Field names column. Click the first option under Format, "1,2,3..." and click the "OK" button. A "1" is inserted. Move to the next ticket and repeat the process.
- If you just can’t find Word ticket templates that appeal, consider customizing another form of template close to the ticket family. Search out templates for “labels,” “stickers,” “business cards” and other forms. All of Word’s templates are fully customizable, which means you can get close to your goal as a starting point, then transform the template with the above suggestions.
- These instructions are written for Microsoft Word 2013 users. Earlier or later versions of the software may behave differently, including where to find templates and graphics, as well as the main start splash screen.