How to Resize a Word Document File Size

By Bryan Saxton

Using images in a Word document can help keep readers attentive to the article, but the number and resolution of images can dramatically increase the file size. Reducing the number of images, compressing them and saving the document in a simpler format decrease the file size, making it easier to save to a USB thumb drive or send via email.

Step 1

Remove any images not directly relevant to your document. Click on the image you want to remove and press "delete" on the keyboard.

Step 2

Compress images in the Word document. Click a picture to highlight it and select "Format" from the menu at the top of your screen. Click "Compress Pictures." Click the radio button next to "Email (96 ppi)" underneath the "Target Output" section of the window. Make sure the box next to "Apply only to this picture" is unchecked to ensure all pictures are compressed and click "Ok."

Step 3

Save the document in Rich Text format. Click "File" and "Save As." Click the drop-down menu next to "Save As Type" and select "Rich Text Format."

Tips & Warnings

  • If you delete an image with text wrapped around it, your text will return to its original formatting.
  • Images decrease in quality when compressed, which will be apparent especially when enlarged.
  • You will not be able to use macros when converting ".doc" documents to Rich Text Format.