How to View the Presentation History in PowerPoint

By Techwalla Computers Editor

Microsoft PowerPoint stores a 100 item editing history to undo and redo actions in your presentation. PowerPoint also enables the user to store and track multiple versions of a file in collaboration with other users. Read on to learn how to view the presentation history in PowerPoint.

Things You'll Need

  • Microsoft PowerPoint (version 2000, 2002, 2003 and 2007)
  • PowerPoint 2007
  • Microsoft SharePoint site (v 3.0) or SharePoint server

How to View Simple Presentation Editing History

Step 1

Click the small down arrow next to the "Undo" icon in the PowerPoint toolbar. A drop-down list displays recent text, graphic or editing actions.

Step 2

Scroll down the list to view earlier history. Drag the cursor down to the bottom of the drop-down list to scroll to the earliest item.

Step 3

Select the items you wish to undo and click the "Undo # Actions" text at the bottom of the drop-down list. The # displays the total number of actions to undo, up to 100.

Step 4

Press the small down arrow next to the "Redo" icon in the PowerPoint toolbar to redo any actions or view undone actions.

Step 5

Peruse the list to view "Undo" history. Drag the cursor down to the bottom of the drop-down list to view the earliest undone item.

Step 6

Highlight the items to redo and click the "Redo # Actions" text at the bottom of the drop-down list. The # displays the total number of actions to redo, up to 100.

How to View Collaborative Presentation Version History

Step 1

Open a multi-version document with multiple users stored on a SharePoint library or server.

Step 2

Click the Microsoft Office button on the toolbar. Select "Server" and then select "View Version History."

Step 3

In the new "Versions Saved..." dialog box, peruse the recent versions of the file, the user and save history, and whether the file is a "major" or "minor" version of the file.

Step 4

Select a previous version to view in the "Versions Saved..." and click "Open." This doesn't affect or override your current, open version.

Step 5

To restore a previous version, select the desired version in the "Versions Saved..." dialog, and click "Restore." The current, overridden version displays in the version history as a previous revision.

Tips & Warnings

  • Collaborative version usage of PowerPoint requires PowerPoint 2007 and a Microsoft SharePoint site (version 3.0) or a SharePoint server.
  • After you undo an item and then type, make another edit, or change the layout or graphics, the "Redo" memory resets and erases the previously undone actions.
  • Don't save your presentation until you no longer require the edit history. The undo memory resets when you save the file.