How to View the Presentation History in PowerPoint
Microsoft PowerPoint stores a 100 item editing history to undo and redo actions in your presentation. PowerPoint also enables the user to store and track multiple versions of a file in collaboration with other users. Read on to learn how to view the presentation history in PowerPoint.
Things You'll Need
- Microsoft PowerPoint (version 2000, 2002, 2003 and 2007)
- PowerPoint 2007
- Microsoft SharePoint site (v 3.0) or SharePoint server
How to View Simple Presentation Editing History
Click the small down arrow next to the "Undo" icon in the PowerPoint toolbar. A drop-down list displays recent text, graphic or editing actions.
Scroll down the list to view earlier history. Drag the cursor down to the bottom of the drop-down list to scroll to the earliest item.
Select the items you wish to undo and click the "Undo # Actions" text at the bottom of the drop-down list. The # displays the total number of actions to undo, up to 100.
Press the small down arrow next to the "Redo" icon in the PowerPoint toolbar to redo any actions or view undone actions.
Peruse the list to view "Undo" history. Drag the cursor down to the bottom of the drop-down list to view the earliest undone item.
Highlight the items to redo and click the "Redo # Actions" text at the bottom of the drop-down list. The # displays the total number of actions to redo, up to 100.
How to View Collaborative Presentation Version History
Open a multi-version document with multiple users stored on a SharePoint library or server.
Click the Microsoft Office button on the toolbar. Select "Server" and then select "View Version History."
In the new "Versions Saved..." dialog box, peruse the recent versions of the file, the user and save history, and whether the file is a "major" or "minor" version of the file.
Select a previous version to view in the "Versions Saved..." and click "Open." This doesn't affect or override your current, open version.
To restore a previous version, select the desired version in the "Versions Saved..." dialog, and click "Restore." The current, overridden version displays in the version history as a previous revision.
Tips & Warnings
- Collaborative version usage of PowerPoint requires PowerPoint 2007 and a Microsoft SharePoint site (version 3.0) or a SharePoint server.
- After you undo an item and then type, make another edit, or change the layout or graphics, the "Redo" memory resets and erases the previously undone actions.
- Don't save your presentation until you no longer require the edit history. The undo memory resets when you save the file.