How to Add a Printer by an IP Address
If you are using a computer on a network, there may be several printers that anyone on the same network can use. Networking printers helps save on the costs of printing, and it allows users the use of a high-speed printer versus a slower printer that connects directly to a computer. If you do not know how to access the printer on the network, you cannot print anything on the printer. In order to access a networked printer, you must add the printer to your computer using the printer's IP address.
Adding the Printer
Obtain the IP address of the printer to be added. Many IT departments will attach the IP address to the front of the printer. If you do not know the printer's IP address, see the instructions in section 2 on how to get a printer's IP address.
Click "Start", then "Control Panel." Select the "Printers" folder, and then "Add a Printer." This will open the "Add a Printer" wizard.
Select the "Create a New Port" option for connecting the new printer. Next, select the "Standard TCP/IP Port" option.
Enter the printer's IP address, and select the printer's manufacturer and model from the generated list.
Choose a name for the printer, which will appear in the "Printers" folder of your computer. Finish the wizard's installation process. Check the printer to make sure the test page printed properly.
Finding the IP Address
Click on "Start", then the "Control Panel." Select the "Printers" folder, and then "Add a Printer."
Select the option of browsing for the networked printer to be added, found in the "Add a Printer" window. The "Add a Printer" wizard will pull up a list of all the shared printers.
Select the printer you want to add, and choose any name you want the computer to appear under on your computer. Finish the installation instructions, then check the printer to make sure the test page printed properly.