How to Add Footnotes in PowerPoint

By Carol Finch

Learn how to create footnotes in PowerPoint by formatting text and adding a footnote to the footer area.

PowerPoint doesn't have an automatic footnote creation tool, but you can add these references to slides manually. Create the footnote number in a slide and then add its text in the footer area.

Insert the Footnote Number

Go to the place in the slide where you want to add the footnote number. Type the number and select it.

Select the arrow in the corner of the Font area on the Home tab to open the Font menu. Check the Superscript box and select OK.

Select superscript in the Font menu to format the footnote number.


To change the position of the superscript number on the slide, change the Offset percentage in the Font menu. Increase the percentage to make the number sit higher; decrease it to lower its position.

Add a Footer and Footnote Text

Open the Insert tab and select Header and Footer. Check the Footer box. Type the same number you added to the slide, followed by the footnote text.

Select Apply to create the footer in the current slide. If you don't want the footnote to appear on the Title slide, check the Don't Show on Title Slide box. Don't select the Apply to All option unless you want the footnote to show on every slide in the presentation.

Type footnote text in the Footer box and choose where it should appear.


You can also use the Header and Footer menu to add a date, time and slide number to the footer.


If you apply the footnote to Notes and Handouts in the Header and Footer menu, it will appear on every page. There is no option to show it on selected pages.

Format the Footnote

The footer box doesn't resize automatically to fit text. If you've inserted a long footnote, it may not fit on one line unless you make the box bigger. Select the footer box and use the points on the sides to drag it to size.

Use edit lines to drag the footer to make the box bigger or smaller.


  • If you drag the footer box to the side margins of the slide or the top of the footerbox , dotted guides appear; try to keep the box inside theselines.
  • To reposition the footer box, select it and hover your mouse over one of the editing lines until the cursor switchesto a cross shape with four arrows. Drag the footer to its newposition.

PowerPoint centers text in a footer by default. To change the position of the footnote text in the box, select it. Open the Home tab and select one of the Align Text Right, Align Text Left or Justify buttons in the Paragraph area.

Use text alignment buttons in the Paragraph area to change footnote text position.

When you're happy with the footer's format, change its number to superscript. Select the footer and highlight the number. Open the Home tab and select the arrow in the Font area. Select Superscript and then OK to apply the change.

Select superscript in the Font menu to format the footnote's number.


Text in a footer may be grayed out and hard to read. To make it stand out, use Font area tools to change its size, color or style.

References & Resources