How to Change Font Color for MS Word Tracking

If you save the document as a Web page, the changes are displayed in the browser.
Image Credit: Image courtesy of Microsoft

If you turn on Word Tracking in Microsoft Word 2013, the software keeps track of the changes you make to the document. Word allows you to change most aspects of the Track Changes feature, including the font color it uses for each element. Using different colors can help you -- or someone who is reviewing the document -- better visualize the edits. You can even prevent Word from tracking specific changes.

Step 1

The icon is labeled Change Tracking Options.
Image Credit: Image courtesy of Microsoft

Open the document you want to edit in Word 2013 and switch to the Review tab. Click the small arrow in the lower-right corner of the Tracking group to display the Track Changes Options dialog.

Step 2

You can click Change User Name to change your username in Word.
Image Credit: Image courtesy of Microsoft

Click the Advanced Options button to open the Advanced Track Changes Options dialog.

From the Track Changes Options dialog, you can hide specific changes -- Insertions and Deletions for example -- by unchecking the boxes in the Show section.

Step 3

Changing the color of various Track Changes features.
Image Credit: Image courtesy of Microsoft

Change the color of the various Track Changes features -- Markup, Moves, Table Cell Highlighting, Formatting and Balloons -- by selecting a different color from each Color drop-down box. If you select the By Author option, Word uses a different color for each user who edits the document.

To disable some of the features, uncheck their boxes. For example, you can prevent Word 2013 from tracking moves and formatting changes.

Step 4

Changing the formatting of the Insertions component.
Image Credit: Image courtesy of Microsoft

Change the formatting of some Track Changes elements -- change the way insertions or deletions are displayed throughout the document, for example -- by selecting different options from the appropriate drop-down boxes.

Step 5

The new settings are applied immediately and no restart is required.
Image Credit: Image courtesy of Microsoft

Click OK to save and apply the new Track Changes settings and close the Advanced Track Changes Options window. Click OK in the Track Changes Options dialog to close it.

Tip

You can change the username in Word if you want to change the color used by the Track Changes feature. The color is changed only if the "By Author" option is selected in the Advanced Track Changes Options window. To change the username, display the Track Changes Options dialog and click the "Change User Name" button. Change the username from the "User Name" field and the initials from the "Initials" field.

To see all changes in the document, select "All Markup" from the "Display for Review" drop-down box in the Tracking pane of the Review tab. Hide the changes by selecting "No Markup" from the same drop-down box.

To accept changes to the document, click "Accept" in the Changes group of the Review tab. Reject changes by clicking the "Reject and Move to Next" button in the Changes group.

You can't edit the colors assigned by Word to each reviewer, if you choose the "By Author" option from the "Color" drop-down box.

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