Email forms in Outlook are templates that include a preselected set of features. This is particularly useful if you send out newsletters, information forms or other types of emails that contain similar information in each field. In Outlook 2010, the Forms field is hidden by default and is included in the Developer ribbon. Once enabled, you will be able to send emails using your forms.
Click "Start," then "All Programs," then "Microsoft Outlook."
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Click "New E-Mail." Design your email form as you would a normal email, and enter the appropriate recipients and subject if you want these to be consistent on your form.
Click "File," then "Save As." Click the "Save as type" drop-down and select "Outlook Template." Enter a name for your form and click "Save."
Click "File," then "Options." Click "Customize Ribbon," then in the right-panel enable "Developer" and click "OK."
Click "Developer," then "Choose Form." Select the form you created and click "Open."