How to Create Labels Using Microsoft Word

By Jenny Hansen

Microsoft Word 2013 offers multiple options for creating or printing labels. Avery labels are one of the most popular label brands in the United States, but nearly any brand is compatible with Word. You can also create your own label template. Create labels manually by choosing **Labels** from the **Mailings** tab. You have two printing options: Send labels straight to the printer as a _single label_ or as an _entire page of the same label_, which allows you to print whole sheets of labels. When printing only a few labels, select the row and column location before printing to line them up with the available spaces on the mailing label paper.

Things You'll Need

  • Labels purchased online or from office supply store.

Create, Customize and Print Labels in Word

Step 1

Click on the **Mailings** tab and choose **Labels** from the Create grouping.

Step 2

Type the address you are mailing to in the **Address** section. Select a print option for _Single label_ or a _Full page of the same label_. Choose **Options** to specify the type of label you are printing.

Step 3

Complete these steps in the **Options** dialog box:* Select your printer and the tray where you will print.* Choose vendor name from the **Label Vendors** drop-down box. You can find this on your label box.* Choose the product number (also listed on your box of labels).* Click **OK**.Create custom labels and print to specific printers or locations by clicking the **Details** button beneath the product number.

Step 4

Decide whether you wish to print a single label or an entire sheet of labels. If you are reusing an old sheet of labels, specify where on the sheet you wish to print. * Press the **Print** button if you've finished all edits and already loaded your label paper.* Press **New Document** to create a new page of labels. This option allows more editing and formatting of your labels.Checking the box next to **Return Address** allows you to type in your own mailing address.

Step 5

Add your return mailing address to Word by changing your program options. This mailing address is stored for use whenever the **Use return address** check box is selected in the Labels dialog box.* Click the **File** tab and choose **Options** from the bottom of the menu. * Select **Advanced** from the left sidebar of the dialog box and **scroll down to the General section**. * Type in your return address and press **OK**.

Word Labels Types and Sizes

Step 1

Choose a mailing label in Word based on the type of labels you bought. Create custom label templates by approximating popular label types like Avery, or simply measure generic labels. It is easiest to use one of the popular label templates included in Word 2013.

Step 2

Selecting the brand name of the labels you have bought from the store displays the list of product numbers and sizes for that brand. Avery brand labels are the most popular in the United States, but you can accommodate whatever kind of label you buy simply by creating a custom template.

Step 3

Create a custom label by clicking on the **New Label** button, located next to Details.* Choosing a label template similar to the labels you purchased is the easiest way to begin.* Edit the label name, measurements, paper size and other fields.* Press **OK** to save changes.Your custom label is now listed in the **Other/Custom** option of the Label Vendor drop-down list.

Tips & Warnings

  • Options exist for creating all sorts of labels in Microsoft Office products. Programs like Excel and Outlook are most often used as a data source for a mail merge in Microsoft Word.
  • Printing on partially used label sheets can gum up printers with adhesive. Avoid this by peeling off extra adhesive before printing or by printing only on new label sheets.