How to Create Labels Using Microsoft Word

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Create labels for any address.
Image Credit: Photo courtesy of Microsoft

Microsoft Word 2013 offers multiple options for creating or printing labels. Avery labels are one of the most popular label brands in the United States, but nearly any brand is compatible with Word. You can also create your own label template. Create labels manually by choosing Labels from the Mailings tab.

You have two printing options: Send labels straight to the printer as a single label or as an entire page of the same label, which allows you to print whole sheets of labels. When printing only a few labels, select the row and column location before printing to line them up with the available spaces on the mailing label paper.

Create, Customize and Print Labels in Word

Step 1

Many people create a new blank document first, but it is not required.
Image Credit: Photo courtesy of Microsoft

Click on the Mailings tab and choose Labels from the Create grouping.

Step 2

Type in the address on the Label tab.
Image Credit: Photo courtesy of Microsoft

Type the address you are mailing to in the Address section. Select a print option for Single label or a Full page of the same label. Choose Options to specify the type of label you are printing.

Step 3

Test printing on regular paper and hold the test page over your label sheet to check your measurements.
Image Credit: Photo courtesy of Microsoft

Complete these steps in the Options dialog box:

  • Select your printer and the tray where you will print.
  • Choose vendor name from the Label Vendors drop-down box. You can find this on your label box.
  • Choose the product number (also listed on your box of labels).
  • Click OK.

Create custom labels and print to specific printers or locations by clicking the Details button beneath the product number.

Step 4

Select how to print the label.
Image Credit: Photo courtesy of Microsoft

Decide whether you wish to print a single label or an entire sheet of labels. If you are reusing an old sheet of labels, specify where on the sheet you wish to print.

  • Press the Print button if you've finished all edits and already loaded your label paper.
  • Press New Document to create a new page of labels. This option allows more editing and formatting of your labels.

Checking the box next to Return Address allows you to type in your own mailing address.

Step 5

Adding your return address to Word's Options saves time.
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Add your return mailing address to Word by changing your program options. This mailing address is stored for use whenever the Use return address check box is selected in the Labels dialog box.

  • Click the File tab and choose Options from the bottom of the menu.
  • Select Advanced from the left sidebar of the dialog box and scroll down to the General section.
  • Type in your return address and press OK.

Word Labels Types and Sizes

Step 1

Choose from many label types and sizes.
Image Credit: Photo courtesy of Microsoft

Choose a mailing label in Word based on the type of labels you bought. Create custom label templates by approximating popular label types like Avery, or simply measure generic labels. It is easiest to use one of the popular label templates included in Word 2013.

Step 2

Choose a label template to match what you've bought.
Image Credit: Photo courtesy of Microsoft

Selecting the brand name of the labels you have bought from the store displays the list of product numbers and sizes for that brand. Avery brand labels are the most popular in the United States, but you can accommodate whatever kind of label you buy simply by creating a custom template.

Step 3

You can create as many custom labels as you like.
Image Credit: Photo courtesy of Microsoft

Create a custom label by clicking on the New Label button, located next to Details.

  • Choosing a label template similar to the labels you purchased is the easiest way to begin.
  • Edit the label name, measurements, paper size and other fields.
  • Press OK to save changes.

Your custom label is now listed in the Other/Custom option of the Label Vendor drop-down list.

Tip

Options exist for creating all sorts of labels in Microsoft Office products. Programs like Excel and Outlook are most often used as a data source for a mail merge in Microsoft Word.

Warning

Printing on partially used label sheets can gum up printers with adhesive. Avoid this by peeling off extra adhesive before printing or by printing only on new label sheets.

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