How to Create Templates (Stationery) in Microsoft Word

How to Create Templates (Stationery) in Microsoft Word. Templates, or stationery, are preformatted documents that you can use as a starting point for your own work. Later versions of Microsoft Word include various templates with the program. You can use one of those, use an included template to create your own custom template, or create a template completely from scratch.

Create a Template From Scratch

Step

Open a blank document.

Step

Format the document to work as a starting point for other documents. Set the margins, create document styles, and so on.

Step

To add a picture to your template, click Picture from the Insert menu.

Step

Browse to find appropriate clip art, borders, scanned images, or other artwork on your computer, or copy and paste original artwork created in another program.

Step

Add any standard text you want to your template, such as a return address for a letter. Format the text as you want it to look.

Step

To save the document as a template, use the Save As command in the File menu.

Step

Choose the Document Template file type and click Save.

Step

To open your new template, choose New from the File menu, then double-click your template icon in the box that appears.

Use Included Templates

Step

Install templates from your Microsoft Word or Microsoft Office CD, or from the Microsoft Word Web site.

Step

Copy files to C:\Program Files\Microsoft Office\Templates.

Step

Open Word.

Step

Select New from the File menu.

Step

Click on the folder tabs and then the document icons to view available templates in the Preview window.

Step

Double-click on an icon to open a template.

Step

Follow the instructions in the template to customize it for your own work. You can also make formatting changes if you want to.

Step

To save the template, choose the Save As command from the File menu.

Step

Choose the Document Template file type.

Step

Close the template file.

Step

When you reopen the template, what you are opening is actually just a copy of the template, so you can keep using the template again and again. (When you save the file that you've opened, your changes are saved to the copy, not the template itself.) If you want to make changes to the actual template, you need to choose Save As instead of Save, and choose the Document Template file type.