Remove unwanted portions of photos in Microsoft Word by using the Crop tool. You can manually set the cropping area, or crop to a shape or common aspect ratio. The cropped areas are not deleted automatically, so you need to manually delete them to prevent others from seeing them; deleting the cropped areas also reduces file size.
Manually Setting the Crop Area
By setting the crop area manually, you can remove unwanted portions of the photo and get the look that you want.
Open the document that contains the image you want to crop in Word, select the image and then click the Format tab displayed near the top of the window.
Click the Crop button in the Size group and select Crop from the menu. The cropping handles display on the sides of the image.
Drag the cropping handles inward to define the crop area and then press Escape or click outside the area to apply the crop.
Cropping to a Shape or Aspect Ratio
Crop to a Shape
Select the image, switch to the Format tab, click Crop in the Size group, select Crop to Shape and then select one of the shapes to crop the image.
Preview the result. If you aren't satisfied with the result, press Ctrl-Z to undo the changes and then select a different shape.
Crop to an Aspect Ratio
Switch to the Format tab after you select the image, click Crop and select Aspect Ratio from the menu. Select one of the common aspect ratios — you can choose square, portrait or landscape aspect ratios — to crop the image.
To undo the changes, press Ctrl-Z.
Delete the Cropped Areas
Word does not delete the cropped areas automatically; these areas are instead hidden until you manually delete them.
Switch to the Format tab after you select the photo and click the Compress Pictures button in the Adjust group to display the Compress Pictures dialog. Check the Delete Cropped Areas of Pictures box and click OK.