How to Crop a Photo in Microsoft Word

Remove unwanted portions of photos in Microsoft Word by using the Crop tool. You can manually set the cropping area, or crop to a shape or common aspect ratio. The cropped areas are not deleted automatically, so you need to manually delete them to prevent others from seeing them; deleting the cropped areas also reduces file size.

Cropping to a shape in Word.
Cropping to a shape in Word.
credit: Image courtesy of Microsoft

Manually Setting the Crop Area

By setting the crop area manually, you can remove unwanted portions of the photo and get the look that you want.

Step

Open the document that contains the image you want to crop in Word, select the image and then click the Format tab displayed near the top of the window.

Selecting an image and switching to the Format tab.
Selecting an image and switching to the Format tab.
credit: Image courtesy of Microsoft
Selecting the Crop option from the Size group.
Selecting the Crop option from the Size group.
credit: Image courtesy of Microsoft

Step

Click the Crop button in the Size group and select Crop from the menu. The cropping handles display on the sides of the image.

Setting the crop area using the handles.
Setting the crop area using the handles.
credit: Image courtesy of Microsoft

Step

Drag the cropping handles inward to define the crop area and then press Escape or click outside the area to apply the crop.

Cropping to a Shape or Aspect Ratio

Crop to a Shape

Step

Select the image, switch to the Format tab, click Crop in the Size group, select Crop to Shape and then select one of the shapes to crop the image.

Selecting a shape from the Crop to Shape menu.
Selecting a shape from the Crop to Shape menu.
credit: Image courtesy of Microsoft
Using a diamond shape to crop the image.
Using a diamond shape to crop the image.
credit: Image courtesy of Microsoft

Step

Preview the result. If you aren't satisfied with the result, press Ctrl-Z to undo the changes and then select a different shape.

Crop to an Aspect Ratio

Selecting an aspect ratio from the Aspect Ratio menu.
Selecting an aspect ratio from the Aspect Ratio menu.
credit: Image courtesy of Microsoft

Switch to the Format tab after you select the image, click Crop and select Aspect Ratio from the menu. Select one of the common aspect ratios — you can choose square, portrait or landscape aspect ratios — to crop the image.

To undo the changes, press Ctrl-Z.

Delete the Cropped Areas

Deleting the cropped areas from a single picture.
Deleting the cropped areas from a single picture.
credit: Image courtesy of Microsoft

Word does not delete the cropped areas automatically; these areas are instead hidden until you manually delete them.

Switch to the Format tab after you select the photo and click the Compress Pictures button in the Adjust group to display the Compress Pictures dialog. Check the Delete Cropped Areas of Pictures box and click OK.