How to Insert a Picture in a Microsoft Word Document

By Nick Peers

Microsoft removed the ability to scan images directly into a Word 2013 document, but you can insert images from the local hard drive or images from online sources using Bing Image Search. Although Word can use a wide range of image formats, the JPG and PNG formats give the best trade-off between quality and size. You can insert large images into Word documents and then resize them; keep in mind, however, that large images increase the file size of the document.

Step 1

Open a new document in Word 2013 and switch to the **Insert** tab. All objects that you can insert into a Word document, including images and shapes, are located on the Insert tab.

Step 2

Click on the spot where you want to place the image and then click the **Pictures** button in the Illustrations group to display the Insert Picture dialog.

Step 3

Select the image you want to insert into the Word document. To insert several images, hold **Ctrl** and select each item. Click **Insert**.

Step 4

To insert an image from the Web, select the **Insert** tab and click the **Online Pictures** button in the Illustrations group.Type the search string into the Bing search field and press **Enter**. Select the image you wish to insert and click **Insert** to add it to the document.

Step 5

To resize the image, select it -- the Format tab displays near the top of the window -- and then use the **resize handles in the corners and on the four sides of the image**.To rotate the image, use the **rotation handle at the top of the image**. Click and drag the handle to the left or to the right to rotate the picture.

Step 6

To justify the picture, select it and then select the **Format** tab. Click the **Align Objects** button in the Arrange group and then select the available options to align the image.

Step 7

To change the font wrapping, click the **Layout Options** icon in the upper right corner of the image and choose any of the available text wrapping styles.To prevent the image from moving to another location on the page when you type or insert new text, select the **Fix position on page** radio button.

Tips & Warnings

  • Even if you can't scan images directly into Word, you can scan images into Microsoft OneNote -- a part of the Office suite -- and then paste them into the document.
  • Save the changes to the document periodically by pressing "Ctrl-S" to avoid losing your work in case of a crash or power failure.
  • You can insert images directly from File Explorer by dragging them onto the open Word document. You can then reposition the pictures by dragging them anywhere on the page.
  • To add a hyperlink, right-click the image and select "Hyperlink" from the context menu. Type the URL into the "Address" field. To link to a file, select it using the built-in file browser. You can link to a different place in the same document by selecting "Place in This Document" and then selecting one of the options. Click "OK."
  • To insert shapes, click the "Shapes" button in the Illustrations group on the Insert tab. You can insert various shapes, including rectangles, arrows and stars.
  • To wrap text around all sides of the image, select the "Tight" style from the Layout Options menu.
  • To view advanced options related to the position and size of the image, as well as the text wrapping, click the "See More" link at the bottom of the Layout Options menu.
  • To change the image without going through the process of repositioning and resizing a new image, right-click the existing image and select "Change Picture." Select "From a file" or "Bing Image Search" and follow the instructions to replace the picture.
  • If you wish to print the document, use high resolution images and then resize them in Word. Avoid low resolution images whenever possible.