How to Import Excel Into MS Word

By Grant D. McKenzie

Microsoft Excel and Microsoft Word are part of the Microsoft Office suite, and the programs are often used in business offices. However, they are also used by average people at home. Microsoft Word is a word processing program and Excel is a spreadsheet program. While they are separate programs, they contain information that could be used together in reports. Microsoft Word allows you to insert an Excel spreadsheet into a Word file to better organize your data and present a clean report.

Step 1

Select the data in Excel you want to import into Word. Press "Ctrl-C" to copy the data. You can also right-click on the selected data and click "Copy" from the context menu.

Step 2

Select the location in your Word document to enter the copied data. Click the "Paste" drop-down menu and select "Paste Special."

Step 3

Select the "Paste link" radio dial, choose "Microsoft Excel Worksheet Object" from the list and click "OK."

Step 4

Adjust the formatting of the new table to meet your needs.

Tips & Warnings

  • Charts can also be imported using the same procedure.
  • When you select "Paste Link," it the two documents are connected so that changes to the original Excel documents are updated in the Word document.