How to Print With Notes in PowerPoint

You can create speaker notes for your presentation and then print them as notes pages in Microsoft PowerPoint. Notes help you remember key points that must be emphasized during the presentation. The slide thumbnail is printed at the top of the notes page, but you can remove it to make more room for the notes.

The print preview of a notes page.
credit: Image courtesy of Microsoft

Step

Before printing the notes pages, display the notes at the bottom of the slides to verify and proofread them. Switch to the View tab and click the Notes button in the Show group to display the notes. You must be in Normal view in the Presentation Views group.

Displaying the notes on a sample slide.
credit: Image courtesy of Microsoft
Viewing the print preview in PowerPoint.
credit: Image courtesy of Microsoft

Step

Click File and select Print from the menu to view all settings related to printing. Even though you've chosen to display the notes, PowerPoint does not print them by default. You can see exactly what is printed by looking at the Print Preview section.

Selecting to print notes pages.
credit: Image courtesy of Microsoft

Step

Select Notes Pages from the second drop-down box — its default value is Full Page Slides — in the Settings section. Set it to Print Slides With Notes. The print preview section displays the notes and the slide, so you can see what it will look like when printed.

Step

Adjust any other print settings and then click the Print button to print the notes pages.