How to Save a File as a JPEG From Microsoft Word?

By Wendy Strain

Working with computers is supposed to make life easier, but sometimes things become quite complicated, like when you find it necessary to save a Microsoft Word document as a JPEG (JPG) image file. There are several situations in which this might be necessary, such as when you need to send in a completed form and want to ensure that the information doesn't change along the way. Unfortunately, Word does not make this process immediately evident.

Things You'll Need

  • Microsoft Word
  • Paint or any other basic image software
  • Standard keyboard

Step 1

Open your Word program and the document you wish to convert to JPEG format. Zoom the screen out so that the entire document appears on the screen without having to scroll up, down or sideways. To accomplish this, look at the toolbar at the top of the document screen for a white box with a number and percent sign in it (usually 100% or 75%). There should be a drop-down arrow next to this. Reducing the number will shrink the document. If you do not see this box, zoom can also be found in the "View" menu.

Step 2

Find the "Print Screen" button on your keyboard and use it to perform a screen capture. SEO Consultants explains that the "Print Screen" button is designed specifically to copy whatever image appears on your screen at the moment the button is used. On most keyboards, it can be found just above the numbers pad or near the F12 button above the letters. Sometimes it is abbreviated as "Prnt Scrn." If it appears on the button with another option as well, it may be necessary for you to hold down the "CTRL" key when you push it to make it work. However, there is typically no visual signal to let you know the capture was successful.

Step 3

Open your Paint or other image capture software and open a new image. Hold down "CTRL" at the same time that you press the letter "V" to paste your screen capture into the new image. The document from your Word program should now be visible in your Paint program.

Step 4

Use the "Select" tool to crop your image down to just the document itself. It is likely that the original pasted image will also show your Word toolbars and sidebars. There is no need to keep this information in the finished JPEG. Click on "File," then "Save as" and choose the JPEG option, making sure to name the file something you will recognize and saving it to a location that you can easily find.

Tips & Warnings

  • There are other options for saving Word documents to JPEG format, most of which require downloading third party software. Choose the option you feel most comfortable with.
  • Just because the screen doesn't blink or anything doesn't mean you have used "Print Screen" incorrectly. If "CTRL + V" isn't effective in pasting your document into the new image file, go back to your document and try using the "CTRL" button in conjunction with the "Print Screen" button.