How to Send a Fax From an All-in-One Printer

By Techwalla Computers Editor

Sending faxes from an all-in-one printer is a snap once you have the machine hooked up to a phone line. After that you can get hard copies of your documents quickly, which is a real lifesaver when you have a Friday deadline looming. Follow these steps to send a fax from an all-in-one printer:

Things You'll Need

  • Phone line
  • All-in-one printer

What to do

Step 1

Connect your all-in-one printer to a working phone line. Go to the setup menu of the printer if needed to complete any other task in the startup process.

Step 2

Save your station ID to your printer's memory. The ID will be printed on the cover page and all other pages that are faxed from your machine. Some printers allow you to create sets of custom comments that you can automatically include on the cover page as well.

Step 3

Feed the documents you want to fax into your all-in-one printer. The proper orientation of the pages depends on the printer, but the usual way is face down.

Step 4

Choose the proper resolution for your document. Small type, fine line details and images demand higher resolutions than normal.

Step 5

Allow the printer to automatically adjust for contrast unless you are faxing an unusually light or dark document. If needed, adjust manually for special situations.

Step 6

Establish a dial tone. If your all-in-one printer shares the line with another phone, make sure that the other phone is off the line.

Step 7

Use the control panel to dial the fax number or access any pre-saved numbers. Some printers will allow you to store fax numbers--the equivalent of speed-dial.

Step 8

Wait for the printer's fax light indicator to go on. Beeps, lights and display panel messages are the most common ways an all-in-one printer will let you know it is ready to go.

Step 9

Push the start button and let the faxing begin.

Tips & Warnings

  • Some all-in-one printers have the ability to send multiple faxes at once. Consult your owner's manual for information on "broadcasting" your faxes.
  • To prevent paper feeding issues, riffle the sheets so they don't stick together and then tap against a surface to square the edges before putting in the document feeder.
  • Use a cover page when you fax to introduce yourself or your business.
  • Ripped, curled or taped sheets of paper should not be used in your all-in-one printer.
  • Do not put stapled or paper-clipped sheets in the document feeder.