How to Send Excel Files Between a PC & a Mac

By Hollan Johnson

Microsoft Excel is a program used to make spreadsheets for use at home or for businesses. Excel uses many common file types such as XLS, XLSX, XLTS, XLT, CVS, HTM and PDF. If you want to send Excel files between Macs and PCs you can do so as long as both parties have Microsoft Office installed on their computers. Also, both the Mac and PC need to have access to the Internet and an email client with which to send or receive the Excel files.

Things You'll Need

  • Microsoft Office for Mac or PC
  • Internet connection

Step 1

Open Microsoft Excel on your Mac or PC. Double click on the program to open it.

Step 2

Save your Excel file in a format compatible with the other person’s version of Excel. Excel files are compatible as long as they are the same version or greater. All Excel file types are backward compatible with older versions of Excel.

Step 3

Open your email client and sign in to your account.

Step 4

Open a new message. Type the person’s email you wish to send the Excel file to in the "To:" field.

Step 5

Attach the Excel file to the e-mail. Press the "Attach" button. A new window will open prompting you to find the file on your computer. Select the file and click "Attach." Wait for the file to load.

Step 6

Write your message in the email text box and click "Send" to send the Excel file attachment between Mac and PC.

Tips & Warnings

  • Find out what version of Excel the person you wish to send an Excel file to to make sure you make the file compatible with their version of Excel.
  • If you do not own Microsoft Office for your Mac or PC you will have to purchase it in order to get Microsoft Excel.