Outlook is an email client used to connect to a Microsoft Exchange server. The Exchange server hosts all your email messages and contacts, but you must first set up Outlook before you can gain access to the server. The Windows 7 Control Panel has a "Mail" feature where you configure Outlook for an Exchange server.
Click the Windows "Start" button and select "Control Panel", then type "mail" into the Control Panel's search text box. Click on the "Mail" icon to open a configuration window.
Click "Show Profiles" and then select "Add" in the list of email profile accounts. Clicking "Add" starts the configuration of a new Exchange account. Enter a name for the account profile and click "OK."
Enter your full name in the first text box. In the "Email Address" text box, enter the Exchange server account's email address. Enter the Exchange server password in the next two text boxes. This ensures that you don't type the password incorrectly by accident.
Click the "Next" button. The final screen displays a summary of the account after it connects to the Exchange server. Click "Finish" to complete the changes.
Open Microsoft Outlook. Enter your Exchange server password in the pop-up window. The mail on the Exchange server will then download to your Outlook client.