How to Use an Excel Macro to Email Without Using Outlook

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It's possible to send email from Excel without calling up Outlook.

There are lots of reasons to send mail from an Excel macro. For example, when a sales sum reaches a certain value, a manager may want to know right away. While there are a few ways to send email from an Excel macro, the most commonly used method is to harness Outlook. That is a problem if you don't have Outlook installed on the computer you're using to open the spreadsheet. In that case, you can use CDO, which stands for Collaboration Data Object, instead.

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Step 1

Press "Alt" and "F11" at the same time from the Excel spreadsheet to open the built-in Visual Basic editor.

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Step 2

Copy and paste the following code into the blank code window: Sub CDO_Mail_Small_Text() Dim iMsg As Object Dim iConf As Object Dim strbody As String ' Dim Flds As Variant

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.Item("http://schemas.Microsoft.com/cdo/configuration/sendusing") = 2 ' .Item("http://schemas.Microsoft.com/cdo/configuration/smtpserver") _ ' = "Fill in your SMTP server here" ' .Item("http://schemas.Microsoft.com/cdo/configuration/smtpserverport") = 25 ' .Update ' End With

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Step 3

Replace "Fill in your SMTP server here" with the address of the SMTP server you wish to use.

Step 4

Press "F5" to run the macro and send your email message.

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